Job Information
Ranpak Admin Asst/Receptionist in Concord Township, Ohio
Description
The Receptionist provides administrative functions and activities through the ACOE to ensure efficient operations of the departments/offices. Supports ACOE through a variety of tasks related to organization. This position will be at the reception desk on Mon through Fri in addition to the administrative functions of the role.
Essential Duties & Responsibilities
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Perform clerical duties such as filing, typing and copying documents.
Contributes to team effort by accomplishing related results as needed.
Prepare routing correspondence including letters via UPS, Federal Express, USPS.
Retrieves messages from voice mail and forwards to appropriate personnel. Answers questions about organization and provides callers with address, directions, and other information.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Monitors visitor access, issues pass, and personal protective equipment when required.
Maintains welcome sign and front lobby.
Receives, sorts, and routes mail, and maintains and routes publications when required.
Maintains mailroom equipment (Pitney Bowes).
Posts outgoing mail and records departmental postage use.
Takes outgoing mail to post office or box as required.
Maintains and organizes front desk supplies, mailroom supplies, including postage.
Creates and prints memos, correspondence, reports, and other documents when necessary.
Ensures security of lobby/reception area.
Performs all other duties as assigned.
Qualifications
High school diploma or equivalent.
Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
Organizational, time management and reporting skills.
Ability to work well under pressure and priority situations.
Professional demeanor.
Reliable - meets deadlines.
Team player.
Supervisory Responsibilities
None
Work Environment
Moderate noise (examples: business office with computers and printers, light traffic)
Equipment Used
Typical office equipment, computer, phone, fax, copier
Qualifications
Skills
Preferred
Microsoft Office: Intermediate
Microsoft Excel: Intermediate