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At Stony Brook Medicine, the Administrative Coordinator for Health Information Management (HIM) maintains all office functions for the HIM and Revenue Integrity (RI) Departments and provide full assistance to the Directors and the Associate/Assistant Directors. Duties of an Administrative Coordinator in Health Information Management may include but are not limited to: Assists in budget preparation and control including processing budget transfers, full responsibility for all purchase requisitions and tracking of expenditures for Health Information Management and Revenue Integrity Departments. Coordinate office services for the Director of HIM and the Director of Revenue Integrity as well as other members of the department management staff (i.e.: meetings, calendar, requisitions, office supplies, travel and education arrangements and reimbursements). Provides full administrative support services, including taking and transcribing meeting minutes for Medical Record Committee, Forms Committee, and the Joint Commission RC Functional Committee. Provides full administrative support to the Human Resource process for the Health Information Management and Revenue Integrity Departments including preparation of recruitment and appointment packages, screening applicants, assists with the interview process. Full responsibility for the coordination of all departmental human resource data, including yearly evaluations, for two departments with a combined workforce of 80 plus staff members. Qualifications Required Qualifications: Associate's degree and at least 2 years of relevant administrative experience. Proficiency in Microsoft Word, Excel and Power Point. Strong verbal communication and computer application skills. Preferred Qualifications: Experience with the Human Resource process including preparation of recruitment and appointment packages, ability to assist with screening applicants and the interview process, managing annual reviews. Experience in budget preparation and control including processing budget transfers with full responsibility for all purchase requisitions, including tracking of departmental expenditures. Experience with administrative support services including taking and transcribing meeting minutes for committees, including preparation of committee packets and meeting arrangements. Experience with Microsoft Outlook regarding meeting scheduling for both Directors including calendar maintenance. Experience with maintaining office supplies, travel and education arrangements/reimbursement. Previous experience in the use of KRONOS, Lawson, Taleo and Staples. Special Notes: Resume/CV should be included with the online application. In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes "continuously require all personnel to be fully vaccinated against COVID-19," Candidates who are not already partially vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________ If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed. Visit our page to learn about the total rewards we offer. Job Number:2300272 Official Job Title:TH Staff Assistant II Job Field:Administrative & Professional (non-Clinical) Primary Location:US-NY-Commack Department/Hiring Area:Health Information Management Schedule:Full-timeShift:Day ShiftShift Hours:8:00 AM - 4:00 PMPass Days:Sat, Sun Posting Start Date:Jan 26, 2023 Posting End Date:Apr 27, 2023, 3:59:00 AM Salary:Commensurate with experience Salary Grade:SL1 SBU Area:Stony Brook University Hospital Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.