Experience Inc. Jobs

Description Executive Administrative Assistant

Immediate opening for an Executive Administrative Assistant to work onsite downtown Columbus, OH

Executive Administrative Assistant duties and responsibilities include:

Supports two senior executives and provides basic administrative functions for members of their leadership teams.

Manages complex calendars including coordinating travel accommodations proactively identifying and communicating approaching deadlines mitigating scheduling conflicts and scheduling designated working time for executives.

Partners with executives to ensure their timely response to pending approvals email inquiries and deadlines.

Assist with special projects and perform special tasks as needed.

Ensures executives are well-prepared for meetings including providing meeting materials and any pertinent information regarding the meeting topics.

Manages logistics for internal and external events including securing meeting room/venue catering needs contract negotiation AV/technology needs and overnight accommodations.

Takes meeting minutes distributes in a timely manner.

Handles confidential information with discretion and professionalism.

Draft and at times respond to correspondence on behalf of the executives.

Creates edits and proofreads supporting documents spreadsheets PowerPoints and other information for use by the executive’s team.

Maintains and establishes reports or files.

Works together with segment administrative team C-suite administrative team and key business partners to execute a variety of tasks including meeting coordination meeting material collection/distribution and bank-wide initiatives.

Provides administrative help to company policies procedures and processes to all team members.

Performs office management responsibilities utilizing internal systems and processes such as: ordering supplies processing expenses and vendor invoices onboarding new colleague equipment and coordinating external guest access.

Serves as onboarding liaison for new colleagues.

Minimum qualifications for the Executive Administrative Assistant:High School diploma

Minimum of five 5 years' experience in executive administrative support role to senior executives.

Proficiency in Microsoft Office Suite Word Access Excel PowerPoint Outlook Teams and SharePoint

Highly organized and forward-thinking with attention to detail.

Strong time management skills with the ability to effectively handle and prioritize multiple tasks and projects concurrently in a fast-paced environment.

Strong problem-solving skills including the ability to present solutions to identified problems.

Professional level business acumen communications skills and demeanor - with the ability to effectively engage with all levels of the organization.

Preferred Qualifications:

Executive Administrative certification or training CEAP CAP

Previous experience supporting a senior executive in a large institution. Requirements Customer Service, Communication, Microsoft Excel, Training, Procedures, Materials Handling, Microsoft Word, Scheduling, Microsoft Outlook, About Time, Leadership Skills, Logistics, Onboarding, Collection Processes, Correspondence, Spreadsheets, Calendar Management, Liaison, Expense Reporting, Microsoft PowerPoint, Partners, Time Management, Execute, Collaboration, C-Suite TalentMatch®

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