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ARK Systems, Incorporated Payroll Specialist in Columbia, Maryland

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Payroll Specialist

Department: Accounting

Location: Columbia, MD

START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=1877090&source=1877090-CJB-0)

Job Summary:

  • This position is responsible for 60% of payroll and 40% of job cost accounting.

    Essential Duties and Responsibilities for Payroll:

  • Full cycle payroll inclusive of analyzing accuracy of recorded times and proper coding of timecards, preparing and inputting payroll data. Uses Viewpoint by Vista software package to produce accurate timely bi-weekly payroll and monthly commission payroll.

  • Maintenance of timekeeping and timekeeping systems - Paylocity, Field Connect and Keystyle.

  • Full cycle Certified Payroll submission processing and distribution to respective recipient-s clients/state/federal.

  • Process employee expense reimbursements, mileage and per diem payments.

  • Ensures compliance with all applicable state and federal wage and hour laws.

  • Certified payroll - craft class templates setup calculations.

  • Prepares monthly, quarterly and year-end reports out of VMS. Verifies that information is correct.

  • Solves problems concerning payroll, answers employee inquiries and enforces payroll policies.

  • Assists in development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.

  • Processes and maintains files for employee deductions, garnishments and other related court orders. Ensures that deductions are in accordance with applicable state and federal laws.

  • Monthly apprentice report

  • Monthly reconciliations of all payroll associated general ledger accounts.

  • Assist with company gas card administration and maintenance.

    Essential Duties and Responsibilities for Accounting (primary backup for Accounts Receivable Clerk):

  • Set up new install jobs based on the job contract folder and job information sheet (JIS) provided by the sales department. Includes setting up the install jobs in the accounting software, creation of billing documents and filing electronic copies as stipulated.

  • Set up new customer sites based on the site testing folder and/or monitoring contract in the accounting software and filing electronic copies as stipulated.

  • Process customer credit applications. This includes reviewing customer credit info from the selected credit reporting agency, contacting credit references and establishing the credit limits to be followed by ARK Systems in consultation with the Collections Specialist and Controller.

  • Provide support to the Sales Department by correctly identifying customers, sites, credit limits, etc.

    Knowledge & Skills Requirements:

  • 3-5 years payroll accounting experience

  • Must have the ability to maintain confidential information

  • Must have a solid understanding of payroll and current payroll tax laws

  • General knowledge of accounting/bookkeeping procedures

  • Able to thrive in a high volume/fast paced environment

  • Detail oriented, flexible, organized, driven and multi-tasker

  • Self-starter, critical thinker, team player and positive attitude

    Knowledge & Skills Preferences:

  • Bachelor-s degree or equivalent experience

  • Construction accounting knowledge is highly preferred

  • Paylocity experience is a plus

  • Viewpoint by Vista software experience is a plus

  • Proficient in MS Excel

  • Certified payroll submission experience is a plus

  • Familiarity with standard concepts, practices and procedures within billing field is a plus.

    ARK offers a competitive salary and a comprehensive benefits package including:

  • Medical Insurance

  • Vision Insurance

  • Dental Insurance

  • Short Term Disability Insurance

  • Short Term Disability Insurance

  • 401(k) Plan

  • Life Insurance

  • 9 Paid Holidays

  • Paid Vacation and Sick Leave

  • Employee Referral Program

  • Maximize your potential with ARK!

  • ARK Systems is an EOE M/F/D/V

    START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=1877090&source=1877090-CJB-0)

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