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ARK Systems, Incorporated Payroll Coordinator in Columbia, Maryland

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Payroll Coordinator

Department: Accounting

Location: Columbia, MD



We are actively seeking a high energy and employee focused Payroll Coordinator to join our corporate office team. This person will provide exemplary front line customer support and service by successfully executing the following duties:

Work Location:

Columbia, MD


  • Full cycle payroll inclusive of analyzing accuracy of recorded times and proper coding of timecards, preparing and inputting payroll data. Uses Viewpoint by Vista software package to produce accurate timely bi-weekly payroll and monthly commission payroll.

  • Full cycle Certified Payroll submission processing and distribution to respective clients.

  • Distributes and mails pay stubs. Disburses payroll to employees via ACH transmission. Sends timely 401k contributions and loan payments online after each payroll.

  • Records and maintains sick and vacation time spreadsheet. Completes vacation request forms for employees.

  • Sends per diem money to employees via ACH transmission.

  • Enters and updates bank information for employees as needed.

  • Makes timely federal and state withholding tax payments. Prepares monthly, quarterly and annual federal and state tax reporting including withholding and unemployment returns.

  • Ensures compliance with all applicable state and federal wage and hour laws.

  • Prepares bi-weekly certified payroll reporting for State and Federal certified jobs.

  • Prepares monthly, quarterly and year-end reports out of VMS. Verifies that information is correct. Produces W-2-s at end of each year.

  • Solves problems concerning payroll, answers employee inquiries and enforces payroll policies.

  • Assists in development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.

  • Processes and maintains files for employee deductions, garnishments and other related court orders. Ensures that deductions are in accordance with applicable state and federal laws.

  • Monthly reconciliations of all payroll associated general ledger accounts.

  • Assists HR department with various duties such as: completing unemployment requests, open enrollment preparation, enrolling new hires into benefits, answering benefits and tax related questions and other duties as assigned.

    Knowledge & Skills Requirements:

  • 3-5 years payroll accounting experience

  • Must have the ability to maintain confidential information

  • Must have a solid understanding of payroll and current payroll tax laws

  • General knowledge of accounting/bookkeeping procedures

  • Able to thrive in a high volume/fast paced environment

  • Detail oriented, flexible, organized, driven and multi-tasker

  • Self-starter, critical thinker, team player and positive attitude

    Knowledge & Skills Preferences:

  • Bachelor-s degree or equivalent experience

  • Viewpoint by Vista software is a plus

  • Certified payroll submission is a plus

  • Familiarity with standard concepts, practices and procedures within billing field is a plus

    ARK offers a competitive salary and a comprehensive benefits package including:

  • Medical Insurance

  • Vision Insurance

  • Dental Insurance

  • Short Term Disability Insurance

  • Long Term Disability Insurance

  • 401(k) Plan

  • Life Insurance

  • 9 Paid Holidays

  • Paid Vacation and Sick Leave

  • Employee Referral Program

    Maximize your potential with ARK!

    ARK Systems is an EOE M/F/D/V