ARK Systems, Incorporated Administrative Assistant in Columbia, Maryland
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Location: Columbia, MD
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We are seeking an Administrative Sales Assistant to join our Sales department.
Create and maintain paper and electronic filing systems for various departments within Sales and Operations.
Act as liaison between various departments to ensure positive and effective communications.
Effectively utilize database programs to enter, organize, and retrieve information and files.
Ensure all customer contact information is accurate in Vista and other databases.
Create, maintain, and update various spreadsheets.
Create and maintain folders for new contracts and test schedule folders.
Reassemble completed install folders into permanent files.
Scan and upload files and documents for easy retrieval.
Daily maintenance of file cabinets.
Provide timely response to all correspondence.
Organize and maintain drawing file, type billing sheets and revise cross-filing index.
Assist colleagues with locating files and drawings.
Enter warranty sites and customer information into Vista.
Other duties as assigned.
This job operates in a professional climate-controlled office environment in Columbia, MD.
Knowledge & Skills Requirements:
Must have knowledge of secretarial, office administrative procedures and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years related experience.
Good oral/written communication skills are necessary.
Ability to work in a high volume/fast paced environment and handle multiple tasks efficiently with minimal mistakes.
Work requires continual attention to detail in composing, typing and proofing materials.
Must have a positive and respectful attitude and maintain good working relationships with management staff and employees.
Must have great customer service skills.
ARK offers a competitive salary and a comprehensive benefits package including:
Short Term Disability Insurance
Long Term Disability Insurance
9 Paid Holidays
Paid Vacation and Sick Leave
Employee Referral Program
Maximize your potential with ARK!
ARK Systems is an EOE M/F/D/V
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