Experience Inc. Jobs

Description

We are seeking an Administrative Assistant/Receptionist to join our team in Colorado Springs, Colorado. In this role, you'll be providing comprehensive support to our executives, ensuring smooth and efficient operations. This includes managing executive calendars, coordinating travel arrangements, and handling confidential documents. This opportunity offers a contract to permanent employment.

Responsibilities:

• Accurately process and manage executive calendars, ensuring efficient scheduling of meetings and appointments.

• Handle incoming phone calls and emails, providing prompt, detail oriented communication on behalf of the executives.

• Prepare and edit correspondence, reports, and presentations to support executive communication.

• Maintain and organize important documents and files to ensure accessibility and order.

• Coordinate and prepare materials for meetings, ensuring executives are well-prepared and informed.

• Act as a liaison between executives and internal/external stakeholders, managing communications and inquiries.

• Assist in coordinating tasks and tracking deadlines for project management, ensuring timely completion.

• Handle sensitive information with discretion, maintaining confidentiality at all times.

• Manage and reconcile expense reports for executives, ensuring accuracy and compliance.

• Maintain an organized and efficient office environment, including the management of office supplies.

• Assist in planning and organizing company events, conferences, or executive retreats, ensuring successful execution.

• Anticipate and address issues proactively, providing solutions to challenges as they arise.

• Utilize office software for various tasks, demonstrating proficiency in various computer applications and platforms.

Requirements • Proven experience in answering inbound calls and addressing inquiries with professionalism and courtesy

• Strong customer service skills and the ability to handle customer queries effectively

• Proficiency in scheduling and calendar management, ensuring smooth business operations

• Experience in filing and organizing documents in a systematic and efficient manner

• Strong data entry skills with an emphasis on accuracy and speed

• Ability to coordinate meetings, including scheduling, preparing materials, and ensuring all participants are adequately informed TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .