Job Information
State of Colorado ACCOUNTING TECHNICIAN III in Colorado Springs, Colorado
ACCOUNTING TECHNICIAN III
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ACCOUNTING TECHNICIAN III
Salary
$4,154.00 - $6,648.00 Monthly
Location
Colorado Springs, CO
Job Type
Full Time
Job Number
DBA-06054-2/25-JB
Department
Department of Education
Division
Colorado School for the Deaf and Blind
Opening Date
02/05/2025
Closing Date
2/19/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Primary Physical Work Address
Colorado School for the Deaf and the Blind (CSDB); 33 North Institute Street; Colorado Springs, CO 80903
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Department Contact Information
Joseph A. Bloom Phone#: (719) 578-2114; E-mail: humanresources@csdb.org; CSDB Website: csdb.colorado.gov
Description
Benefits
Questions
Department Information
csdb.colorado.gov (https://drive.google.com/file/d/0B4enHpLSVk4eU2tYbjkzbVZKakk/view?resourcekey=0-0cdENdaT60nwF1wBriG18Q)
Vision Statement: CSDB aspires to be an exemplary global resource for families and professionals that excels in preparing diverse learners to transform the world with PRIDE: Positive attitude, Respect, Independence, Determination, and Excellence.
Mission Statement: The Colorado School for the Deaf and the Blind (CSDB), in collaboration with families, school districts and community partners, ... educates and inspires learners throughout the state, birth through age 21, to achieve their full human potential through comprehensive, individualized academic, transition, residential and outreach programs and resources
Description of Job
This is a technical accounting position responsible to perform work in support of the accounting operations of the Colorado School for the Deaf and the Blind (CSDB). The technical accounting duties are typically heavily oriented and involved in the financial transaction processes and maintenance of accurate and complete records of transactions to support work for the school accountant and the program managers.
This position monitors and directs the day-to-day activity for the Colorado School for the Deaf and the Blind (CSDB) accounts payable system by auditing documents submitted for payment, including but not limited to, internal requisitions, official function forms, purchase orders, petty cash requests, invoices, and special requests for reimbursement. This position directs the Colorado Operations Resource Engine (CORE) voucher process providing payments to vendors and personal service contractors, and reimbursement of out-of-pocket expenses for staff and students. This position directs and executes accounting operations for an accounting subsystem consisting of dorm student accounts, dorm deposit accounts, student Stratton-Oellerich awards, and CSDB student scholarship award balances. This position completes and codes receipts in CORE on a daily basis. This position serves as the Travel Compliance Designee for CSDB and monitors all state travel to ensure compliance with Colorado State Fiscal Rules.
Duties include but are not limited to:
Accounts Payable. Pre-audits incoming documents for correct accounting codes; decides the appropriate coding to use if not included on documents by following the State Controller's statewide central chart of accounts and the CSDB’s designated internal chart of accounts specific to its operational needs for coding; verifies dollar amount and appropriate signatures authority; and follows up on any discrepancies, and that purchase is in accordance to State Fiscal rules; then inputs payment voucher in the Colorado Operations Resource Engine (CORE) to generate warrant to vendor/payee. Follows the warrant escheatment process on outstanding warrants according to the State Controller’s procedures. All other related duties as assigned.
Student Accounts. Balances and reconciles dorm student accounts, and Stratton-Oellerich student award accounts between CORE and CSDB’s subsystem; posts changes to Stratton-Oellerich awards and scholarship accounts; sends out quarterly student account statements; collects money and answers questions pertaining to student accounts at registration day each year. All other related duties as assigned.
Billing for 1-on-1 Aides.Reconciles 1:1 aide timesheets with payroll reports, invoices school districts for services rendered, and monitors collections on billings. Reports this information to Director of Student Services and makes suggestion to Director on what further action should be followed on outstanding receivables such as, directly contacting the district or submission of outstanding statements. All other related duties as assigned.
Resource for Accounting Forms and Procedures.Advises and instructs other staff on proper procedures, correct forms to use for various payment requests, proper account codes to use when completing forms and proper handling of currency and checks received for deposit. All other related duties as assigned.
Travel Compliance Designee.Monitors travel for the school to ensure all fiscal rules are followed and ensures prompt payment to employees. Provides employees with information on what is an allowable expense, an allowable vendor, and the appropriate use of travel forms. Reviews travel requests and determines if staff trips follow the State fiscal rules and all appropriate back up documentation for their expense reports is included, submits verified expense reports for payment. All other related duties as assigned.
Cash Receipts.Oversees and audits the monthly shared deposit spreadsheet for cash, check, credit card receipts. Verifies the accuracy of each deposit coding. Records entries of the daily bank deposits into CORE financial system after ensuring that the deposit reports from the automated banking system match the funds recorded on the shared deposit spreadsheet. Performs a monthly CORE procedure to transfer the total monthly receipts to the State Treasury. All other related duties as assigned.
Purchasing Card Tracking and Processing.Reviews all purchasing card purchases for appropriate documentation which includes receipts and approved requisitions. This includes verifying information provided follows the internal and State rules and procedures for purchasing card use. Tracks all purchasing card violations and reports information to the Controller. Processes the monthly CORE procedure to allocate the purchasing card purchases to the appropriate cost center within CORE. All other related duties as assigned.
Petty Cash Fund Custodian.Controls and safeguards the petty cash fund. Issues cash from petty cash fund for purchases of small value items, short notice, and/or emergency situations, and to issue to dorm students for their needs out of their student accounts. Maintains documentation to support all requests. Processes an approved requisition to replenish the petty cash fund weekly or as needed. All other related duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H8B3XXACCOUNTING TECHNICIAN III (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)
MINIMUM QUALIFICATIONS:
Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
PREFERRED:
Previous Accounting experience with the State of Colorado.
Previous Accounting experience for a school.
ASL Proficiency.
Conditions of Employment:
Proficiency in American Sign Language (ASL) at the Survival Plus skill level, or applicants must be willing and able to attain fluency at the level required within three years of hire date, as demonstrated by an appropriate assessment tool and according to school policy/procedures.
A courteous, professional, and helpful attitude in the role of CSDB representative.
Ability to respond effectively and positively to feedback; ability to participate actively in a team setting and to work independently; strong interpersonal, communication, and organizational skills; ability to maintain confidentiality of information, efficient problem solving skills.
Willingness to keep position skills current, develop new skills, and provide support in other accounting areas as needed.
Knowledge of and ability to assess and apply technology for the performance requirements of the position; ability to effectively utilize a variety of computer software applications, which may include but is not limited to electronic mail, Internet, word processing, digital file management, electronic calendar, presentation development, spreadsheets, databases, and the Colorado Operations Resource Engine (CORE - training provided subsequent to hire as appropriate).
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Communication relative to this position will occur primarily via e-mail correspondence.
How To Apply:
Submit a complete on-line application (to include salary history and references. Please upload the items listed below to your on-line application:
Current resume. Resumes willnotbe acceptedin lieuof a complete on-line application.
Recent letters of recommendation (with signature)
If applicable, transcripts must be provided with the application to verify education.
Complete applications must be received by the application deadline / closing date; postmarks will not suffice as timely receipt (for applications not submitted on-line).
Important Information:
Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for an interview. Read this job announcement carefully before completing the online application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in the 'Description of Job' and 'Minimum Qualifications, Substitutions, and Conditions of Employment/Additional Requirements' sections. If applicable, official transcripts and/or other supporting documentation must be provided with the application to verify education/minimum qualifications/substitution/additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents, or if applications do not demonstrate that experience and/or education is consistent with the categories listed on this announcement, may result in the applicant not being considered for this position. Also, in order to be considered for this position, complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.
Please refer to the CO-Jobs State Employment Opportunities website ( careers.colorado.gov (https://www.colorado.gov/dhr/jobs) ) for the following information:
State Employment FAQs
Address Confidentiality Program
ADA Accommodations
Residency Requirements
Compensation / Benefits:
The State of Colorado and CSDB demonstrate commitment to our employees with a competitive benefits package. Although individual benefits will vary, in general, for every $100 that employees earn, the State contributes approximately $25 in additional compensation. For example, the State contributes to employee health/dental/vision care coverage, life insurance coverage, short-term disability insurance coverage, retirement, and personal leave. For more information about insurance benefits, visit the State of Colorado website: https://www.colorado.gov/dhr/benefits .
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado School for the Deaf and the Blind (CSDB) is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Joseph A. Bloom / Human Resources Manager, at email: jbloom@csdb.org or call (719) 578-2114.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
Are you a current or former employee of the State of Colorado? If yes, please describe current or former employment (i.e., Name of State Agency)
03
As a condition of employment, selected applicant(s) will be required to submit to and pass a background check, to include Colorado and Federal criminal history checks, employment verification, and professional / personal reference checks. Employment verification and reference checks may be conducted without applicant authorization. Are you willing to submit to a background check as described, as a condition of employment?
Yes
No
04
Explain your experience utilizing Microsoft Office Software applications; specifically, Word, Excel, Access and Outlook.
05
Describe any additional computer skills or programs you feel comfortable utilizing.
06
This position requires proficiency in American Sign Language (ASL) at the Survival (1+) skill level, or applicants must be willing and able to attain proficiency at the level required within a specified period of time, as demonstrated by an appropriate assessment tool and according to school policy/procedures. Are you willing to learn sign language?
Yes
No
07
The position of Accounting Technician III is assigned to work with students, staff and others who are Deaf/hard-of-hearing and requires proficiency in American Sign Language (ASL) at the Survival (1+) skill level or above, as demonstrated by an appropriate assessment tool and according to school policy/procedures. Please check one box below to describe / indicate your current level of ASL proficiency.
SUPERIOR - Able to have a fully shared conversation, with in-depth elaboration for both social and work topics.
ADVANCED - Able to have a generally shared conversation with good, spontaneous elaboration for both social and work topics.
INTERMEDIATE - Able to discuss with some confidence routine social and work topics within a conversational format with some elaboration; generally 3-5 sentences in length.
SURVIVAL - Able to discuss basic social and work topics with responses generally 1-3 sentences in length.
NOVICE - Able to provide single sign and some short phrase/sentence responses to basic questions signed at a slow-to-moderate rate with frequent repetition and rephrasing.
NO FUNCTIONAL SKILLS - (May be) Able to provide short single sign and "primarily" fingerspelled responses to some basic questions signed at a slow rate with extensive repetition and rephrasing.
08
If you were referred for this position by a current CSDB employee, please list their name.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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