Job Information
Colorado College Academic Administrative Assistant For Chemistry & Biochemist in Colorado Springs, Colorado
Academic Administrative Assistant for Chemistry & Biochemistry
Position Type: Full Time
Department: Chemistry & Biochemistry
Summary Description:
About Us: Set at the foot of the Rocky Mountains, Colorado College is a place where individuals are determined to positively impact the world. The college actively promotes a dynamic and inclusive environment where students and employees of diverse backgrounds, cultures, and perspectives can learn and work together. Here, you are welcomed as a valued member of the community. Colorado College is a place to explore, grow, and thrive.
Summary Description: Manage the business operations of the Department of Chemistry and Biochemistry faculty, staff, and students and maintain the operating integrity and efficiency for the department. Serve as primary contact and liaison between other college departments, students, and the broader community. Reports to Department Chair.
What We Offer:
Medical, Dental, and Vision Insurance Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked Paid seasonal breaks and holidays 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10% Tuition benefits for employee and eligible dependents Public Service Loan Forgiveness (PSLF) Assistance Program Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants
Anticipated Salary Range: $20.44 to $24.31 per hour
Responsibilities:
Manage, monitor and organize the departmental budget including the operating budget and endowed/gift funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for Department Chair(s). Recruit, hire, train, supervise, approve timesheets, provide work direction, constructive feedback and problemsolving assistance for student Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion: Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings. Collaborate with Department Chair in management of the personnel planning form, block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. Collaborate with faculty in all aspects for class field trips. Collaborate with the Registrar, Human Resources, Student Employment, Dean's office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community. Edit and maintain department website, listserv, and Stellic to keep major and all inform
Additional Responsibilities:
Required Qualifications:
High school degree Four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a program (ex. developing/improving program operations, event planning, calendaring, inventory control, Microsoft Office Suite, etc.) Skilled in oral and written communication with the ability to write and conduct daily communications Communication and interpersonal skills Skilled in utilizing organizational and time-management skills Ability to be self-motivated and proactive learner Skilled in collaboration with a variety of individuals Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time
Preferred Qualifications:
Associates degree / some college Additional years of experience Background in higher education Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgroun
Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.
To apply, visit https://apptrkr.com/5526438