Job Information
City of College Station Staff Assistant II in College Station, Texas
Staff Assistant II
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Staff Assistant II
Salary
$38,708.80 - $42,577.60 Annually
Location
College Station, TX
Job Type
Full Time
Job Number
2402264
Department
Human Resources
Opening Date
08/22/2024
Closing Date
9/27/2024 11:59 PM Central
Description
Benefits
Questions
Description
*Interested in an HR position with the City?Click here (https://lp.constantcontactpages.com/cu/b3NaLCl/COCSHR) to see our available positions.
Under the supervision of the Human Resources Manager - Employee Relations & Experiences , the Staff Assistant II performs varied administrative tasks related to the overall employee experience and supporting the activities and operations of the Human Resources Department .
Principal Duties
Responsible for providing support to department in areas such as answering incoming calls, screening office visitors, issuing ID badges and responding to various inquiries regarding departmental operations, services, policies and procedures.
Maintain accurate and organized electronic and hardcopy record keeping and file systems related to department operations and activities; perform tasks related to data entry and maintenance of employee information, document scanning, research, classifying, indexing, filing, storing, auditing, and other document management activities.
Participate in the department’s archival and retention process for departmental records and requests for information such as employment verifications; open records requests; requests for department accreditation documentation.
Provide general recruiting support, to include but not limited to application tracking/management, pre-employment processing and onboarding. Assist with processing and onboarding interns and volunteers.
Plan and coordinate events and meetings hosted by the human resources department such as, but not limited to recruiting & onboarding events, recognition events, and larger scale organization-wide events.
Provide administrative support to the HR department, in areas such as, payroll time entry, maintaining office supplies & equipment and HR programming support.
Assist with departmental accounting functions such as processing departmental invoices, purchase orders and other procurement activities.
Perform other related duties as assigned.
Qualifications
Required:
High School Diploma or G.E.D., and three (3) years customer service, clerical or administrative support experience related to the area of assignment; or, an equivalent combination of education and experience. Possess intermediate level computer skills in the use of word processing, spreadsheets, and data entry, as well as the ability to quickly learn software related to department functions. Possess excellent communication and customer service skills, including the ability to compose and prepare routine correspondence and documents. Well organized with the ability to complete work with a strong attention to detail. Ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change. Ability to maintain confidentiality and discretion with regard to records and files. Ability to deal effectively and courteously with peers, superiors, and the general public. Ability to prioritize projects and meet established or anticipated deadlines
Preferred:
One (1) year experience in the human resource field. Knowledge of records management, accounting, and purchasing principles. Experience with electronic document management, handling files and sensitive information. Bilingual in Spanish/English is a highly preferred skill for the position.
Supplemental Information
Position posted until filled or closing date.
We offer a comprehensive benefits package to include; Medical, Dental, Vision, Prescription Drug Coverage, Paid Holidays, Paid Vacation, Paid Sick Leave, Paid Parental Leave, TMRS-Retirement (2:1 matching), Deferred Compensation, Term Life AD&D, Dependent Life, Flex Benefits, an Employee Health Clinic & Educational Assistance. .
01
What customer service experience do you possess that would directly relate to this role?
02
Are you bilingual in Spanish/English?
Yes
No
03
Do you have experience with filing, scanning, and other records management duties? If so, please describe your experience. Be sure to mention specific software or programs you have used.
04
Please highlight your knowledge and experience that would directly relate to your success in performing the essential duties of this position.
Required Question
Agency
City of College Station
Address
1101 Texas Avenue
College Station, Texas, 77840
Phone
979-764-3517
Website
http://csjobs.cstx.gov
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