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Texas A&M University Graduate Student Specialist IV in College Station, Texas

Job Title

Graduate Student Specialist IV


Texas A&M University


Academic Affairs Recruiting Office

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type


Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents and identities are vital to accomplishing our mission (https://www.tamu.edu/statements/mission.html) and living our core values (https://www.tamu.edu/about/coreValues.html) .

Who we are

Texas A&M University's Graduate & Professional School strives to enhance graduate experiences and development of all students, personally and professionally, foster and facilitate interdisciplinary/intercollegiate graduate programs and research activities, provide the highest quality support services to advance creative scholarship and scientific inquiry, and foster an inclusive climate which respects all individuals and their unique contributions. Our vision to achieve recognition as a leader in support of graduate education through innovation, exceptional service, and commitment to excellence. For more information, please visit our website: https://ogaps.tamu.edu/ ​

The Academic Affairs Recruiting Office assisted with the creation and posting of this job requisition for the Graduate and Professional School.

What we want

The Graduate & Professional School is seeking a Graduate Student Specialist IV to provide higher skills for advising graduate students, faculty, and staff on various aspects of graduate degree evaluations and official University forms. This position also provides guidance to/or refers graduate students, faculty, and staff on various Graduate and Professional School processes and policies and graduate degree-related training and resources. This position serves in a primary customer service role for all graduate students, faculty, and other campus visitors to the Graduate and Professional School. The successful candidate strives to provide excellent customer service. We are looking for someone who will work collaboratively with all teams at the Graduate and Professional School to provide accurate and up-to-date information for all inquiries. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If this description appeals to you, we invite you to apply to join us.

What you need to know

Salary: $36,512.00 - $46,924.80

Cover Letter/Resume: A cover letter and resume are strongly recommended. You may upload on the application under CV/Resume.

COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website (http://www.tamu.edu/coronavirus/) . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website (https://employees.tamu.edu/covid-19/index.html) .

Required Education and Experience:

  • Bachelor’s degree or any equivalent combination of education and experience

  • Two years of related experience in office administration or project management

Required Knowledge, Skills, and Abilities:

  • Excellent verbal and written communication and interpersonal skills

  • Excellent knowledge of spreadsheet, presentation, and word processing programs

  • Ability to interact effectively with diverse constituencies and to work collaboratively with students, faculty, and staff work teams, other units of the campus, and outside organizations

  • Ability to multi-task and work cooperatively with others

Preferred Experience:

  • Higher education experience in advising, degree progression, and/or course approvals

  • Texas A&M University experience with working knowledge of Compass, CARS, and Howdy

  • More than two years of experience working with graduate students in an advising capacity or related role. Demonstrated leadership experience

  • Experience working with faculty in higher education

Preferred Knowledge, Skills, and Abilities:

  • Excellent computer skills, including proficiency in Microsoft Office products Excel, Word, and PowerPoint. Knowledge of TAMUS Policies and Regulations and Texas A&M University Rules

  • Must possess a strong work ethic and be able to balance conflicting priorities and make decisions based on approaching deadlines

  • Knowledge of public relations and marketing techniques, including social media

  • Strong desire to work with graduate and professional students, faculty, and administrators from a wide range of fields across the University

  • Knowledge of graduate student advising practices and procedure

  • Advanced proficiency in Compass, CARS, and Howdy


  • Graduate Committee Faculty - Manages the Graduate Committee (GC) Faculty nomination process and system. Develops, maintains, and implements updates to the GC Faculty database and Special Appointment database. Administers the annual review of all GC Faculty across all TAMU units. Oversees updates to the authorized signatures and designated contact persons for all University Graduate and Professional documents and informs appropriate stakeholders when changes occur. Administers the annual review process for authorized signers and designated contacts for all University Graduate and Professional documents.

  • Graduate Council - Coordinates all pre- and post- logistics relating to Graduate Council (GC) meetings including scheduling meeting room, coordinating any needed technologies including TTVN or Zoom, securing guest speakers, ordering refreshments, creating the agenda, documenting and disseminating minutes. Meets with chair of graduate council as needed. Manages the new, change in and withdrawal course requests as well as the new, change in, and withdrawal of new programs through the Curricular Approval Request System (CARS). Coordinates and collects any correspondence requested at GC meeting. Sends approved items forward to the Faculty Senate using the CARS system.

  • General Office Functions - Coordinates English Language Proficiency Requests and Compliance and Teaching Assistant Training Compliance. Is responsible for processing Authorized Signer forms.

  • Graduate Director and Advisor Trainings - Coordinates Graduate Director trainings and Graduate Advisor Development Sessions (Brown-Bags) as necessary. Coordinates Graduate Advisor Workshops in summer and spring.

  • Graduate Catalog - Coordinates Annual Graduate Catalog updates and entry into CARS.

  • 689 Special Topic Course Requests - Reviews and processes new course requests and forwards as appropriate to the Office of the Registrar. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

If you need assistance in applying for this job, please contact (979) 845-5154.

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