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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2183181

rrUniversity of Idaho

rrAdministrative Specialist II

rrLocation: Coeur dAlene

rrDivision/College: University Outreach-Northern Idaho

rrEmployee Category: Classified

rrPay Range: \$18.79 per hour or higher depending on education and experience

rrFTE: 1

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Composing, proofreading, editing and distributing a variety of business documents and routine reports
• Maintaining schedules and event calendars
• Coordinating logistics for regular travel and meetings
• Collecting and organizing data, entering information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validating information and resolving conflicts in data
• Reviewing internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greeting office visitors and responding to incoming calls and email correspondence. Providing information about office services and processes, redirecting inquiries to appropriate offices/individuals
• Managing inventory
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines

rrPreferred Qualifications:

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• Associates or Bachelors degree, Bachelors preferred
• Two years of administrative experience; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements; developing and summarizing material for reports on a frequent or recurring basis; providing office support functions; composing a variety of business documents; researching, compiling, and summarizing data for reports
• Experience working in customer service environment
• Ability to work cooperatively with on- and off- campus organizations
• Handling multiple projects of diverse nature simultaneously and respond to the needs of a variety of staff and clientele
• Knowledge of University of Idaho policies and procedures
• Experience working independently, with minimal supervision
• Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
• Experience using computer information systems that manage an organizations finances, business processes and/or records
• Using computers for word processing, email, internet searches, data organization and records management
• Experience collecting and compiling data
• Experience with database management
• Knowledge of Banner

rr*Physical Requirements & Working Conditions *

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• None

rNonerr

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rRequired Licensures, Certifications or other

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rPosting Number: SP004346P

rrPosting Date: 03/19/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rCandidates who submit applications by April 2, 2024 will have first consideration.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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