Experience Inc. Jobs

POSITION OBJECTIVE

Working under general direction, the Human Resource Coordinator will provide administrative support within assigned departments for staff, faculty, and students using discretion and confidentiality. Support the day-to-day operations of assigned department¿s human capital management, including, but not limited to, managing departmental email in-boxes for personnel reviews and compensation requests, and performing other administrative and clerical functions to assist office staff and to support departmental staffing objectives. Assignments may be long-term and require the individual to rely on own resources in task accomplishment.

ESSENTIAL FUNCTIONS

1. Manage the employment requisition process for the School of Medicine working on behalf of assigned department(s) Review and approve new staff requisitions within HCM; assure the requisition is complete and accurate; review job descriptions and advise departments to edit job descriptions as necessary to enhance recruitment effectiveness. (15%) 
2. Manage human resources activities within assigned departments for staff, faculty, and students using discretion and confidentiality. Advise supervisors on pay issues, affirmative action requirements, job classification issues, performance appraisals, employee relations and employee training and development circumstances. Assist with onboarding for all new staff and faculty. (10%) 
3. Manage the annual review process for staff including the use of an electronic review tracking system to ensure reviews are completed in a timely and consistent manner that aligns with the university staff review policies and practices. (10%)
4. Approve time for nonexempt and exempt employees, students and temporary employees ensuring correct speedtypes are charged for time and effort as needed. Work with faculty and/or lab managers to assure all time sheets are completed and approved by monthly deadlines. Work with grant managers to complete salary distributions and adjustments as necessary. (10%)  
5. Manage the senior/research associate and research scientist job family appointment process by providing overall life cycle management. working closely with grant managers, complete appointment and payroll forms for appointed staff including senior/research associate, scientists and postdoctoral and research scholars and fellows. Complete payroll data forms for faculty. (10%) 
6. Advise managers on compensation actions for employees, review proposed salary actions to ensure compliance with established Case guidelines and policies and federal and state regulations. Manage compensation requests related to staff including additional pay and promotions. Ensure all paperwork for employment, terminations, reorganizations, and leaves of absence are processed correctly and in a timely manner. (10%) 
7. Working with the Office of Immigration and Human Resource Services, manage all visa-related matters. (10%)  
8. Complete effort certifications for faculty and staff biannually. (7.5%)

9. Work with departments to request new temporary positions with Kelly Services. Manage onboarding processes for Kelly Services and ensure appropriate access and time management. (7.5 %) 

    

NONESSENTIAL FUNCTIONS

Maintain liaisons with appropriate school and central human resources staff to proactively respond to human resources problems, issues, and special requests. Collaborate with others in the university relative to office objectives and assigned tasks/projects. (5%) 

Perform other duties as assigned. (1%) 

Attend required meetings and trainings per department expectations. (1%) 

Maintain up-to-date awareness and understanding school and university policies and procedures as they relate to HR and ensure compliance by staff. Communicate policies and procedures to appropriate st