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POSITION OBJECTIVE  Working under general direction, the Department Assistant 3 has overall responsibility for the smooth functioning of the department, and will perform a diverse set of duties of an administrative nature requiring a high degree of precision, accuracy, and confidentiality for business units within University Technology (with a focus on College of Arts and Sciences and School of Engineering). These functions include purchasing, financial planning, budget tracking, and customer service. Perform other duties, as required, to provide first-class service to University Technology constituents. Assignments involve more complex/difficult matters. ESSENTIAL FUNCTIONS 1. Manage the day-to-day logging, quotes and purchasing for the technical refresh program for College of Arts and Sciences and the technical purchasing programs for both College of Arts and Sciences and School of Engineering. (40%) 2. Prepare or assist in preparing budgets, reconcile monthly expense statements. Perform budget analysis/ forecasting. Prepare expense reports. Maintain confidential records. May authorize routine department expenditures. Activities include but are not limited to: verifying expenses and income, verifying the accuracy of information on reports; identifying errors and initiating paperwork for the necessary correction per division/ university procedures; working with vendors for pricing and information quotes; obtaining approvals, entering requisitions, resolving purchase order, contract, invoice or payment discrepancies; receiving purchased goods, recommending and revising financial processes and procedures to ensure effective and efficient use of resources; identifying opportunities for processes (including expenditures) to be automated; maintaining detailed records of equipment purchases, service contracts, software licenses, and research databases, including purchases made with funds from other departments, discretionary or grant funds. (15%) 3. Research and consult with various University Technology teams to understand the various technologies needed and how to best quote the needs of the faculty, staff, and students. Perform needs assessment of faculty and staff to ensure that technical needs are being met and stewardship of funding is maintained. Keep up to date with changes in the university standards and understand the capabilities of the various changes in relative technologies. (15%) 4. Coordinate workflow and communications between the business unit and the university in general but specifically regarding the computer refresh program for faculty and staff, and technical purchasing programs. Activities include but not limited to eligibility, needs analysis, cost-sharing, monitoring/facilitating workflow, licensing, on-boarding/off-boarding etc. (10%)  5. Serve as a backup to those responsible for managing the Engineering Software Purchasing Program. Gain an understanding of the program. (10%) NONESSENTIAL FUNCTIONS 1. Organize and plan meetings between faculty and staff for technology needs (computer refresh programs, and tech purchasing). (5%) 2. Attend training and webinars. (2%) 3. Perform other duties as assigned. (3%) CONTACTS Department: Daily contact with business unit colleagues and director regarding financial issues and customer support. Frequent interaction with university technology contracts and administration teams regarding financial issues and customer support.  University: Daily contact with other university departments such as school departments and procurement to furnish and receive information, provide services and support.  External: Regular contact with vendors to exchange information regarding quotes, invoices, services, etc.  Students: Occasional contact with students to address purchasing and customer support queries. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees.