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Case Western Reserve University Administrative and Project Manager in Cleveland, Ohio

Apply for Job Job ID 12682 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job Job Description POSITION OBJECTIVE The Administrative and Project Manager is a multifaceted role located In the Dean's Office of the School of Medicine and is essential for ensuring efficient daily office operations for the Chief of Staff, enhancing the school's online presence, and furthering continuous process improvements. Working under general supervision, this role Is responsible for a wide range of functions, including administrative support, standard operating procedures development, website maintenance, and other assigned duties. ESSENTIAL FUNCTIONS Initiate, manage, and implement projects in conjunction with the respective functional area. Lead and follow through on operational project activities spanning multiple departments within the School of Medicine including the Dean's Office, Finance and Planning, Diversity and Inclusion, Faculty Affairs, Human Resources, and other departments across the school in close collaboration with the Director of Strategic Business Initiatives. Manage projects aimed at enhancing the school's operational efficiency. Develop plans and channels for gathering, disseminating, and storing project performance information, providing administrative support, and keep projects' documents well organized. These projects include but not limited to Faculty Affairs Office operational procedure enhancement, Faculty Information System (FIS) data integrity, Faculty Award pipeline management and its online presentation, Population and Community Health initiative, Robotic Process Automation (RPA) initiative, and any other special projects assigned by the Dean's office. Support departmental transitions, prepare documents, track project, track project funding, and enhance team efficiency. Identify requirements and develop specifications and expected output for respective projects in partnership with stakeholders. Maintain clear and effective communication across departments to adhere to project timelines and ensure comprehensive documentation. Monitor and maintain schedules and strategically prioritize tasks based on project deadlines and user expectations to guarantee timely and satisfactory project completion. Assist with the development and implementation of financial tracking processes, tracks project funding, and ensures contract tasks are appropriately funded. Prepare clear, concise and accurate documentation, reports of work performed, project management reports and other written materials. Identify key supporters at all levels for change initiatives, and help them maximize their contributions to change. Create training and/or procedural guides for end-users as necessary. Compile monthly and milestone-specific progress report. (40%) Initiate, manage, and implement small projects in conjunction with the requesting department. Lead and follow through on project activities (with a technical component) spanning multiple teams and organizations. Monitor and maintain the project schedule. Perform business process analyses and reach sound, logical conclusions regarding customer needs and business requirements. Monitor project risk and problems. Make recommendations on issues affecting the project. Develop project and/or requirements, plans, and channels for gathering, sharing, disseminating, and storing project performance information. Compile and distribute monthly and milestone-specific reports. Lead and follow through on project activities related to the development, refinement, and maintenance of standard operating procedures for major operational processes at SOM across numerous departments and functional areas. Participate in essential meetings with both SOM and clinical/hospital departments to gain a comprehensive understanding of workflows, ensuring the documentation