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CMTA, Inc Construction Administrator - CMTA in Cincinnati, Ohio

Construction Administrator - CMTA

CMTA, 1100 Sycamore Street, Cincinnati, Ohio, United States of AmericaReq #1378

Friday, June 7, 2024

CMTA, a Legence company

CMTA (https://www.cmta.com/) is one of the fastest growing engineering firms in the U.S. with nationally recognized expertise in sustainable, high performance building engineering. We are a collaborative, competitive, innovative, and energetic group of engineers and team leaders who incorporate a holistic approach towards consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose personalities lead them to excellence, and we provide exceptional opportunities for our employees.

CMTA has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in the Cincinnati, OH office. The position will be responsible for managing project specifications and serving in an administrative role to manage and oversee contract/construction documents. This is a full-time, in-office position, with working hours Monday through Friday, with opportunities for professional growth within the organization.

Required Experience:

  • Minimum 2+ years of experience working with specifications in the Architectural, Engineering or Construction field

  • Knowledgeable of CSI MasterFormat; CDT Certification is a plus.

  • Experience with MasterSpec, VisiSpec, SpecLink or other spec editing platforms.

  • Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word and Excel.

  • Proficiency with Electronic Document Management Systems such as Newforma and Procore.


  • Thorough understanding of the processes involved in projects specifications (schematics through 100% construction specifications), Coordination with Design Review Agencies, Addenda, Bidding Processes, Shop Drawing Reviews, RFIs, Construction Administration, Change Orders, Pay Apps and Closeout Documentation.

  • Demonstrated capability in coordinating with multiple design team members to process and deliver quality specifications and construction documents. Individual must be quality conscious, team-oriented, and possess flexibility as needed to work with different designer skill levels.

  • Manage schedule to meet critical deadlines.

  • High attention to detail, strong organizational skills, and ability to multi-task.

  • Strong oral and written communication skills including ability to listen and understand internal customer expectations.


  • Participate in the creation and maintenance of specification masters.

  • Oversee the development of project specifications involving multiple design team members.

  • Review, format, and edit project specifications.

  • Provide office wide support for all specification needs.

  • Coordinate specifications templates, formats, and schedules with clients.

  • Oversee bid document production and schedules for “Prime” projects.

  • Assure compliance with project contract language with attention to current code requirements and current manufacturer information.

  • Distribution and coordination of design documents to state and local review agencies.

  • Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.

  • Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.

  • Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.

  • Maintain and update electronic construction plan sets.

  • Assist with maintaining project schedules and logs.

  • Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.

  • Provide general office support as part of the administrative team.

#LI-JS1 #LI-Onsite

Health and Welfare Benefits

  • Health and Welfare

  • Medical

  • Dental

  • Vision

  • Prescription drug

  • Employee assistance program

Personal Benefits

  • Paid vacation

  • Company-paid holidays

  • Sick leave

Financial Benefits

  • 401(k) retirement savings plan

  • Company-paid long-term disability insurance

  • AD&D insurance

  • Life insurance

About Legence

Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/ .

Contingent Employment Statement

Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law (https://www.eeoc.gov/employers/eeo-law-poster)

Reasonable Accommodations

If you require assistance applying online, email ta@wearelegence.com . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

To all recruitment agencies

Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.

Pay Transparency Nondiscrimination Provision

Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Other details

  • Pay TypeSalary

  • Travel RequiredNo

  • Required EducationBachelor’s Degree

Apply Now

  • CMTA, 1100 Sycamore Street, Cincinnati, Ohio, United States of America