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Summary The position will serve as File Clerk/Scanning Specialist under the Health Information Management & System's, Medical Records File/Scanning Section at the Chillicothe VA Medical Center. The primary duties of this position are to coordinate the scanning and importing of patient medical and administrative documents in a timely and accurate manner. Responsibilities Duties and responsibilities include, but are not limited to: Performs duties related to the scanning and/or importing, indexing, quality control, and destruction of health and administrative information. Scans various clinical and administrative documents such as locally developed, paper based medical documents, cardiac rhythm strips, DD 214s, Advanced Directives, and Non-VA medical documentation utilizing the VistA Imaging application according to policy and regulation. Ensures the scanned documents are associated to the correct patient and note in the Computerized Patient Record System (CPRS). Prepares documents to be scanned by removing all paper clips and staples from the documents. Maintains confidentiality of patient information, access to computer files, and release of access codes and follows appropriate procedures when destroying health information in paper or electronic format in accordance to RCS 10-1 and local Records Management Policy, guidelines, and standard operating procedures. Responds to customer needs in a positive and efficient manner. Performs clerical duties, including the use of computerized records tracking, associated with the retention, maintenance, disposition, and control of administrative and medical records. Work Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD92856-A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/27/2024. You may qualify based on your experience and/or education as described below: General Experience: You must have one year of general experience in a position in progression for the occupation in the organization. Examples of general experience would typically include, but are not limited to: knowledge of current computer technology regarding imaging and scanning applications (Outlook, Word); paying close attention to detail; knowledge of standard formats, forms, proper grammar, spelling, capitalization, and punctuation in order to perform a wide variety of record keeping and tracking operations; and, providing customer service to internal and external customers of the facility. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed at least 2 years of education above high school. Note: If you are qualifying based on education please provide a copy of your transcripts with your application. OR, Combination: Equivalent combination of successfully completed post-high school education and general experience which meet the total experience requirements for this grade level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work with computers is mainly sedentary in an office environment; however work may involve walking; standing; bending; sitting for long periods of time; lifting and moving boxes that may weigh up to 50 pounds, and assisting with the palletizing of boxed medical records processed for record retirement. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.