Experience Inc. Jobs

Description:

BID/JOB ANNOUNCEMENT

Senior Administrative Assistant

Dept. of Law

Building & License Enforcement Division

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $60,720

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59 pm CDT on 02/28/202 5

Under direction, assists in the performance of specialized administrative support duties, develops and implements management methods to improve organizational performance; and performs related duties as required.

ESSENTIAL DUTIES

• Performs data entry in case management and other tracking systems and prepares reports as necessary.

• Prepares court documents and files, as well as maintains said files.

• Maintains records of and prepares collection documents, processes payments, and records judgments, fines, receivership certificates, board-up liens, and Streets and Sanitation liens.

• Prepares releases of liens.

• Answers phones, and responds to emails, faxes, correspondence, and walk-ins. Troubleshoots matters and directs to appropriate staff.

• Warehouse files for the division.

• Attends meetings related to special projects affecting the division, at the direction of the Deputy or direct supervisor.

• Coordinates meetings and meeting space, at the direction of the Deputy or direct supervisor.

• Assist the Deputy in assessing the current division policies to create more efficient processes.

• Creates plans and organizes the implementation of new processes for the Division.

Additional duties may be required for this position

Location: 2 North LaSalle, Suite 320 | BLE Division

Days: Monday – Friday

Hours: 9AM – 5PM or 8AM-4PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS

· Three years of administrative, office assistant, or secretarial experience; or an equivalent combination of education, training, and experience

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a skills assessment test and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference

· Have at least one year in the position (if incumbent)

· Are effective at and willing to discuss their job Responsibilities

· Cover a range in tenure on the job

· Represent as many different assignments and locations as possible.

For Information on our employee benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference too applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor