Job Information
The University of Chicago Grant and Contract Administrator - JR28564-3800 in Chicago, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12417582 Department
UL Inclusive Economy Lab
About the Department
Founded in 2015, The University of Chicago Inclusive Economy Lab conducts rigorous research that expands economic opportunity for people harmed by discrimination, disinvestment, and segregation. One of five Urban Labs based at the Harris School of Public Policy, the Inclusive Economy Lab is led by Pritzker Director Marianne Bertrand, Chris P. Dialynas Distinguished Service Professor of Economics at the Booth School of Business.
Job Summary
The job performs routine pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with guidance from others.
Responsibilities
- Pre-Award:
- Supports unit fundraising efforts through assisting the team on the grant application process for foundation and corporate proposals and reports.
- Understanding and summarizing sponsor submission guidelines.
- Leading project management of grant submission, including meetings.
- Creating and updating workplan and tracking templates.
- Gathering supporting materials.
- Ensuring the review of all applications against University guidelines.
- Coordinating with other departments/units/divisions regarding multi-investigator proposals and grants.
- Attaining prior approval from the university through use of the AURA system.
- Assisting leadership team members with reviewing proposal components for completeness and compliance.
- Submitting proposals and reports (often on sponsor portals).
- Executing the monthly grant report and fundraising calendar.
- Post-Award:
- Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
- Prepares closing memos and works with University Research Administration to ensure that research accounts are terminated in good standing.
- Conduct finance transfers, including payroll and non-personnel transfers.
- Assists on all sub-award agreements including set-up and payment/execution.
- Assists in preparation of budget summaries as required for sponsored project reports.
- Responsible for purchasing for the department, including working with University Procurement department to create agreements, creation of purchase orders, conducting purchasing using finance systems andensuring that purchasing requests are accurate and in compliance with university policy.
- Lead in o?ce related invoice processing and supply purchases.
- Responsible for administering time-tracking system, running reports, conducting audits, providing trainings, trouble-shooting system errors, and enforcing compliance with policies.
- Drafts presentations, charts, graphs and visual with a moderate level of guidance.
- Researches new avenues for funding, research and grant opportunities. Ensures that notices of relevant opportunities are brought to faculty attention. With guidance and direction from others, works with sponsors to draft proposal budgets in accordance with unit or University needs.
- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grant . Serves as department contact for annual audits and agency site visits.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through
Certifications:
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Preferred Qualifications
Education:
- Bachelor\'s degree in a relevant field.
Experience:
- Previous experience in a decentralized environment.
- Previous experience with various University electronic systems, including grant, finance and purchasing system experience (e.g. Concur).
- Demonstrated experience working with communities that have experienced segregation and disinvestment.
- First generation college students and those with lived experience in communities experiencing poverty and disinvestment are encouraged to apply.
Technical Skills or Knowledge:
Proven ability with software applications and databases.