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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12488915 Department

BSD ADM - Research Administration

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The Assistant Director of Post-Award is a crucial role responsible for overseeing the effective management of post-award activities for sponsored research projects within the Biological Sciences Division. This position involves providing mentorship and training opportunities to a team of post-award administrators, implementing policies and standard operating procedures, optimizing post-award processes, as well as providing guidance and expertise to faculty, staff and administrators on post-award matters.

Responsibilities

Leadership:

• Reporting to the Director of Post-Award, the Assistant Director will supervise and lead a team of post-award administrators, ensuring effective coordination and collaboration within the team.
• Provide mentorship, guidance, and professional development opportunities for team members.
• Set performance expectations, conduct regular evaluations, and provide constructive feedback.

Implementation:

• Work with the Director of Post-Award to implement post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations.
• Regularly review and update policies to ensure compliance with evolving regulations and best practices.
• Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.

Support & Advocacy:

• Offer expertise and support to help navigate complex grant scenarios where guidance and advocacy is needed.
• Review reporting to provide oversight and identify potential issues and propose solutions.
• Advocate for the Division\'s post-award needs within and outside the institution.
• Engage with funding agencies and other stakeholders to represent the Division\'s interests.

Training Initiatives:

• Work with the Director of Post-Award to develop and deliver training programs on post-award processes, policies, and compliance requirements.
• Stay informed about changes in regulations and disseminate relevant information to the post-award team.
• Stay current with industry best practices and incorporate them into training modules.
• Remains current with agency and regulatory changes. Plans for department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
• Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Master\'s degree in finance, business administration, or a related field strongly preferred.

Experience:

• Extensive experience in research administration, with a focus on ost-award management strongly preferred.

Preferred Competencies

• Strong knowledge of federal regulations and compliance requirements related to sponsored research (e.g., Uniform Guidance, FAR).
• Previous experience in a leadership or managerial role.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in financial management and reporting software.
• Ability to work collaboratively and provide exceptional customer service.
• Commitment to the University of Chicago\'s mission and values.

Working Conditions

• Office Environment.

Application Documents

• Resume (required)
• Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

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