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Description:

BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I

Department of Finance

Finance and Administration Division

This position is open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the American Federation of State, County, and Municipal Employees Union - AFSCME (BARGAINING UNITS 1, 3, 4, & 5).

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Number of positions: 1 (additional positions possible pending budget approval)

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required.

ESSENTIAL DUTIES

· Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees.

· Works with managers to coordinate the interviewing, hiring, and processing of departmental employees.

· Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions).

· Maintains and supervises staff maintaining timekeeping records and preparing and processing payrolls.

· Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes.

· Provides new employee orientation and coordinates training and staff development activities.

· Interprets and explains personnel policies and procedures to managers and supervisors.

· Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs.

· Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.

· Monitors and participates in the processing of employee grievances and disciplinary cases.

· Prepares reports regarding overtime, staffing, and personnel activities for management review.

· Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies).

· Monitors and participates in the processing of FMLA and non-FMLA medical leaves of absence, use of paid benefits, and other types of leaves.

· Serves as an HR Liaison for the ADA reasonable accommodation process.

Oversees the injury on duty process by gathering reports and entering injuries in systems for OSHA reporting.

Additional duties for this position may be required.

Location: Department of Finance

2 N. LaSalle St., Ste. 1230

Chicago, IL 60602

Days: Monday through Friday

Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Graduation from an accredited college or university with a bachelor’s degree in human resources management, business administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training, and experience.

Preference will be given to candidates possessing the following:

· Previous timekeeping experience

· Previous experience with hiring/onboarding

· Previous experience processing sick leave including FMLA

· Proficiency using Microsoft Word and Microsoft Excel

· Knowledge of relevant human resources regulations, policies, and procedures

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 PM CDT on July 5, 2024.