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Rush University Medical Center Administrative Assistant 1 - Int Med Rheumatology in Chicago, Illinois

Job Title:

Administrative Assistant 1 - Int Med Rheumatology


Internal Medicine Rheumatology




Active Regular FT (72 to 80 hours per pay period)


Job Number:


Job Description:

Administrative Assistant 1 - Rheumatology - 1st Shift, FT

Position Highlights:

  • Provides advanced support to the Manager/Administrator in managing the operational activities of the Department.

  • Uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

  • Accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment.

  • Plans schedules for external visitors to the medical center for accreditation, regulation or consultation purposes.

Position Responsibilities:

  • Meets the administrative needs of department management and staff members.

  • Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.

  • Assists management with budgetary issues.

  • Composes business documents as assigned.

  • Designs executive reports to support operations.

  • Independently creates correspondence such as follow up to meetings, response to employees etc. for director and unit managers.

  • Writes, edits and formats content of departmental communication some of which is distributed - to the entire Rush community.

  • Assures appropriate resources are available for staff to be successful in their role.

  • Provides support for select quality and operational committees including recording and distributing minutes.

  • Maintains attendance records and prepares reports as necessary for the program.

  • Verifies/confirms accuracy of corporate financial reports.

  • Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and cost centers.

  • Creates and maintains expense files for the cost centers activities.

  • Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.

  • Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.

  • Independently makes travel arrangements for the Director or AVP.

Position Qualifications Include:

  • High School diploma required. Baccalaureate Degree preferred

  • Three or more years of progressive experience in an administrative role required, preferably in healthcare

  • Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, and scheduling/calendar software.

Company Highlights:

  • Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

  • Leading academic medical center, acute care hospital w/ 664 licensed beds.

  • Ranked among the top 20 "Best Places to Work" by Indeed.

  • In U.S. News & World Report's 2017-2018 Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.

  • Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.

  • Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.