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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

The Assistant Director of Fiscal and Grant Administration is responsible for managing internal operations within the Office for Nursing Research related to fiscal management and research grant administration to include development of appropriate financial controls and procedures, faculty start up funds, procurement, pre- and post-award sponsored administration, budgeting, and financial reporting. To this end, he/she works with the Associate Dean of Finance and Administration and Associate Dean of Research to provide high level strategic guidance and forecasting on finance and research-related matters for the department.

Highly active and continually growing, the Office for Nursing Research (ONR) currently has 15 grants with an annual research expenditure of approximately $4 million. ONR continues to increase grant productivity by guiding and supporting faculty in their research endeavors. Also, responsible for managing faculty start up fund packages for new faculty members. This position is responsible for the management and training of the fiscal and grant specialist and for overseeing all aspects of the financial operations including maintaining stability and solvency for grant related purchases and adhering and interpreting policies for grant funding. They are expected to continually work with the Associate Dean for Research to plan and carry out the tactical efforts and financial initiatives of the department.

Key responsibilities include:

Financial Management: Manage ONR financial operations including procurement, reconciliation, budgeting and, forecasting of sponsored research activity and faculty start up funds. Establish appropriate inter-departmental financial controls and procedures that conform to University policy as well as OMB Uniform Guidelines. Manage the maintenance of ONR’s research financial data and generate reports and statistics as requested. Responsible for preparing annual research budget and monitoring expenditures throughout the year. Oversight and management of startup funds for the faculty. Deliver monthly /quarterly forecast reports to Associate Dean of Research on the financial state of affairs for ONR. Collaborate with Associate Dean of Finance and Administration on requested ONR related financial reports/data.

Department Operations (ONR): Manage ONR daily operations; set priorities for long- and short-term objectives; work collaboratively with Associate Dean for Research to develop strategic objectives for research. Serve as department liaison for nursing research to university administrative offices including Student Services, Human Resources, Office for Sponsored Programs, Controller’s office and the Office of Dean for Nursing. Review department policies and procedures and ensure compliance with OMB Uniform Guidelines. Provide advice and guidance to ONR members, including faculty, regarding research related finances, compliance and policy matters.

Grant Administration: Manage pre- and post-award sponsored administration. Ensure compliance with all federal guidelines including OMB Uniform Guidelines as well as assist with all OMB A-133 audits. Implement

and manage research related personnel activities including PeopelSoft recruiting tasks, faculty buyouts and summer salary. Review and oversee delivery of monthly grant reports to faculty. Meet with faculty on a monthly/quarterly basis to review grant activity offering strategic guidance and re-forecasting if necessary.

Procurement: Oversee vendor contract negotiations for ONR to secure best pricing and the highest customer service standards.

Supervision: Manage and train ONR administrative assistant on sponsored research processes. Constantly monitor workload to maintain manageable levels and prioritize duties based upon urgency and deadlines.

• Responsible for training new grant personnel on Boston College procedures for grant spending; troubleshoot and resolve issues that arise throughout the lifecycle of the award; and perform other duties, as required.

Position Details:

Department: 058001 - Dean School of Nursing

Position: 00011494 - Grant Manager School of Nursing

Grade: 3RD

Salary Range: $83,700 - 104,625. Compensation depending on experience/qualifications.

Requirements

Qualifications:

BA/BS Required, MBA or equivalent preferred

Supervisory experience required.

Minimum 5 years’ professional experience in grant management and federal regulations.

Proven competence in developing budgets, forecasts and cost projections.

Proficient knowledge of PeopleSoft, Excel and Word.

Expert in grant accounting, federal regulations and post award administration.

Expert in pre-award grant management.

Expert in developing budgets, forecasts and cost projections.

Experience in dispute resolution.

Excellent written and oral communication skills.

Strong organizational skills.

Must be able to multitask and prioritize frequently changing needs.

Must be able to work well under pressure and resolve problems in a timely and professional manner.

Able to demonstrate good judgment and discretion and work with people at all levels.

Ability to work in a team and manage a team environment.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees

• Tuition remission for Spouses and Children who meet eligibility requirements

• Generous Medical, Dental, and Vision Insurance

• Low-Cost Life Insurance

• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

• Paid Holidays Annually

• Generous Sick and Vacation Pay

• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .