Job Information
Jewish Federation of Southern NJ Program Coordinator in Cherry Hill, New Jersey
Primary Responsibility:
The Program Coordinator assists with planning and providing holistic services that support the emotional, physical, and social well-being of all residents under the direction of the Director of Residential Services. Works collaboratively with residential leadership, clinical staff, Finance staff, with guardians/family members and external case managers/funders to ensure that individuals served, and individuals accepted for admission, meet and maintain funding eligibility for residential services, as well as promoting the mission of Weinberg Commons.
Specific Responsibilities:
Schedule and coordinate the annual plan meetings and ensure that all care team members are included and take and file meeting notes.
Ensure that all documentation for the annual plan (ISP) is promptly prepared and provided to the appropriate parties.
Ensures that the annual plan accurately captures needed services and ensures that funding authorizations are in place for the services.
Support the process when individuals transfer services to a new program or apartment by ensuring that transfer meetings are held with external care team members’ input and that all documentation is in place for no disruption in funding.
Ensure that all pertinent contact information for each individual and his/her care team and relationships is accurately maintained in the electronic database.
Oversee the electronic files for service notes and treatment plans.
Ensure that guardianship and Power of Attorney documentation is on file.
Assist families, individuals served and residential care teams with resolving medical insurance issues.
For new admissions, attend the pre-admission and admissions meetings to meet the external care team members and to learn about the service needs of the individual being admitted.
Coordinate the discharge planning process. Prepare the discharge letter and the discharge summary.
Oversee Admission process of new resident from start to finish.
Send denial/acceptance admission letters to applicants.
Ensures Discharges and Transfer are properly documented.
Provide training to managers and others as needed.
Serve as a resource for residential managers administration to resolve random, unassigned issues that impede the individual’s access to service, health, and overall progression.
Schedule, facilitate, actively participate, and document Interdisciplinary Team meetings. Distribute meeting minutes and track follow up.
Assist with auditing the individuals record that are maintained in the program and the EMR.
Utilize the change form process to communicate with billing and finances any changes in services and insurances.
Utilize the re-authorization process for securing authorization for MLTSS.
Ensure outcome assessments are completed and entered CCP.
Ensure treatment plan for services is up to date and services are provided based on the ISP.
Track and Order Office Supplies and PPE equipment as needed.
Maintain Administration Spreadsheets that track Residential Waiting list, Residential Application documents, Vehicle Maintenance, Insurance and Leases, HR related content, Drivers Abstract, Program License/Certifications, and program Inspections.
Oversees administration electronic files for the residential program.
Assist with management of residential staffing schedules as needed.
Maintain Employee and Family/Guardian Contact lists, call out log and Vendor Check Requests.
Point of Contact for Cleaners and Shabbat Event Deliveries
Assist Associate Director with creating access for new and existing staff to needed electronic systems.
Assist Associate Director with scheduling /conducting trainings and auditing programs as needed.
Collaborate with Pennrose management company on a routine basis.
Requirements:
Associates/bachelor’s degree, high school diploma, or equivalent combination of education, training, and experience
2 years’ experience working with individuals with disabilities in a residential setting, knowledge of person-centered planning and community resources for individuals with disabilities. Demonstrate an understanding of inclusion and compassion.
Proven ability to effectively communicate both verbally and in written form required.
Effective and proven ability to prioritize, multi-task, project management skills, as well as flexibility and adaptability.
Basic math skills required.
Operative knowledge of MS Office Word and Excel spreadsheets.
Ability to handle pressure in a crisis and demonstrate good judgement, flexibility, and problem-solving skills.
Demonstrate a high level of professionalism and ability to work independently.
Ability to maintain confidential and meticulous records.
Must have a valid Driver’s license in the state of New Jersey.
Submit to a criminal background check and be determined to be not disqualified by the Department of Human Services prior to hire.
Agree to have their name checked against the Central Registry of Offenders Against Individuals with Developmental Disabilities
Shall submit to drug testing and receive a clear drug screen prior to employment per Stephen Komninos Law.
Shall submit to drug testing conducted randomly and for cause.
Shall complete an application to have their name checked against the Child Abuse Registry Information (CARI).
Must be vaccinated for Covid -19 or meet criteria under both DHS/CDC guidelines.
Must cooperate with the licensee and Department of Human Services staff in any inspection, inquiry, or investigation.
Demonstrate an understanding of inclusion, compassion and problem solving with individuals with disabilities and their families.
Will cooperate with the licensee and Department of Human Services staff in any inspection, inquiry, or investigation.