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University of Virginia Executive Assistant, Department of Safety and Security in Charlottesville, Virginia

The Department of Safety and Security (DSS) at the University of Virginia is seeking a competent Executive Assistant to support Associate Vice President for Safety and Security, including the UVA Police Department. The successful candidate will be able to work independently in a fast-pasted and complex environment with a sense of urgency and strong confidentiality.

Executive Assistants act as the assistant to officer-level executives, performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices. They must exercise discretion in handling confidential, sensitive, and timely information. They prepare meeting agendas, memos, and correspondence; coordinate a busy and shifting office calendar; attend meetings for purpose of recording, preparing, and distributing minutes and reports; as well as complete a variety of non-routine assignments. Executive Assistants serve as the primary liaison for executive and other senior management personnel.

What you will do:

  • Anticipate the needs of the Associate Vice President of Safety and Security / Chief of Police. Create and review correspondence and draft responses as appropriate, or forward to the appropriate person for response.

  • Act as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices.

  • Understand and comply with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

  • Track, monitor, and follow the progress of projects, action items, and strategies that emanate from the executive committee, administrative leadership group, etc. Ensure that appropriate follow-up actions are taken. Initiate subsequent follow-up meetings and communication for key stakeholders as directed.

  • Develop memos, communiques, and correspondence. Prepare agendas and identify meeting participants. Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the executive's office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.).

  • Serve as Workday delegate for DSS and AVP/Chief of Police

  • In addition to the above job responsibilities, other duties may be assigned.


  • Bachelor's Degree and at least 3 years of experience supporting a senior executive. Significant relevant experience may be considered in lieu of a degree.

  • Strong interpersonal and written communication skills

  • Demonstrated ability to work with staff, and those in senior leadership positions to oversee complex, high-priority projects with responsibility for outcomes.

  • Demonstrated experience building rapport and relationships with individuals and groups.

  • Ability to represent the views of the AVP-DSS and introduce and promote departmental projects and initiatives to a variety of internal and external stakeholders.

  • Ability to manage communications, in coordination with departmental units University Communications and external stakeholders, to increase and maintain visibility of the Department’s projects and initiatives.

  • Preference will be given to candidate with experience in Higher Education.

Anticipated hiring range : $31.25 - $35.00 / hour

Benefits Include : The choice between 3 different health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off a year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short term disability; up to $5,250 after your 6 months for combined use of tuition toward a degree-seeking program or up to $2,000 for professional development including classes, certification training and conferences; and more!

The selected applicant will be required to complete a background check prior to their first day of employment per university policy.


Please visit UVA job board: https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0051045”

Complete an application online and attach:

  1. Cover letter to include your interest in the position and your knowledge, skills, abilities, and experiences

  2. Resume or CV

PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0051045".

*Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. *

For questions about the application process, please contact Rhiannon O’Coin, Senior Academic Recruiter, rmo2r@virginia.edu

For more information about UVA and the Charlottesville community please see www.virginia.edu/life/charlottesville and https://embarkcva.com/

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia is an iconic public institution of higher education, boasting nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center, and proud history as a renowned research university.

In January of 1819, the Commonwealth of Virginia’s General Assembly chartered what would become the University of Virginia. Entering our third century, the University has served Virginia, the nation, and the world by: educating responsible citizen-leaders; advancing, preserving, and disseminating knowledge; and providing world-class patient care. These responsibilities are enduring and continue to inspire our efforts.

The UVA Health System is renowned for providing outstanding patient care, educating tomorrow's health care leaders, and discovering new and better ways to treat diseases. The UVA Medical Center and Physicians Group, School of Medicine, and School of Nursing are recognized for their excellence in patient care, education, and research.

At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers an array of other benefits and services to support faculty, staff, and UVA Health team members with their personal and family needs.

We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. For more information on the University of Virginia and the surrounding area, visit our Why UVA (https://hr.virginia.edu/careers-uva/why-uva) and Why Charlottesville (https://hr.virginia.edu/careers-uva/why-charlottesville) webpages