Job Information
University of North Carolina at Charlotte Administrative Support Associate in Charlotte, North Carolina
Position Number: 001983
Department: College of Science (Col)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Departmental contact for faculty/staff/student purchases made via department purchasing card and purchase order – including PO receiving, change requests, returns, electronic check requests, obtaining invoices and receipts.
Function as the departmental travel specialist – assisting faculty, staff, and students with the coordination of travel and associated pre and post travel paperwork.
Initiates invoicing for internal recharge unit, follows up with internal and external clients when timely payments are not received.
Monitor department purchasing card transactions and complete monthly reconciliation.
Obtain vendor information, encumbrance reports, paid order/expense reports.
Obtain invoices and relevant information to resolve purchasing issues/discrepancies.
Submit student hiring forms.
Adhere to university policies and procedures as related to vendors, travel, purchasing, reimbursements.
Minimum Experience / Education:
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
Preferred Education Skills and Experience:
Intermediate experience with Microsoft Office, particularly with creating and using Microsoft Excel spreadsheets.
Experience with Google Suite is desired.
Experience working with faculty and students in a college/university setting.
Experience working with budgets (monitoring, updating and tracking expenses).
Ability to work independently and on a team is strongly desired.
Ability to learn/use campus-specific systems such as Banner, 49er Mart, Bank of America Works and G-mail.
Experience and ability to coordinate day to day workload and prioritize on-going projects and tasks; good time management skills with ability to adapt to change is preferred.
Strong interpersonal skills and evidence of an ability to work with a wide range customer base is preferred.
Ability to troubleshooting and solving complex problems is desirable.
Strong attention to detail with accuracy is essential.