Job Information
University of North Carolina at Charlotte Administrative Support Associate in Charlotte, North Carolina
Position Number: 002205
Department: College of Humanities & Earth and Social Sciences (Col)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Provide administrative support for the department chair.
Assist faculty in operational matters dealing with student advising, teaching, and research.
Applies substantive knowledge of university policies and procedures to direct students to appropriate faculty and offices for advising and problem-solving.
Supervise work study students.
Liaise with other administrative staff in the college and university on a wide range of tasks from building class the departmental schedule to equipment/facility management, travels, budget, and event planning.
Use technology to collect, input, verify, and present standard information dealing with student affairs, budget, and faculty support.
Monitor and reconcile departmental budget and accounts, and track travel and office expenditures.
Prepare documents, contracts and reports as required.
Use BANNER to manage expenditures, reconcile accounts, and prepare travel authorizations.
Correspond with students on class scheduling arid curriculum matters; with faculty on deadlines and assigned tasks; with campus wide offices and departments on matters relating to office management, class scheduling, budget, and office maintenance.
Make decisions and solve problems that impact the daily processes of the office.
Minimum Experience / Education:
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
Preferred Education Skills and Experience:
Bachelor’s degree in Business Administration or a similar discipline is preferred.
Experience working in Higher Education is desired.
Intermediate knowledge of Microsoft Office (Excel) and G-Suite software is strongly preferred.
Experience with Banner, Report Central, 49er Mart, NORM , P-Card, or similar University systems is desired.
Strong written and verbal communication skills are preferred.
Experience with problem solving and resourcefulness are a plus.
Strong attention to detail is essential.