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Job Title: Administrative Coordinator

Job Description

The candidate will prioritize tasks for multiple executives, manage complex calendars, and handle sensitive business information with discretion.

Responsibilities

• Prioritize tasks effectively for multiple executives

• Manage complex calendars

• Anticipate challenges and proactively find solutions

• Think critically and make informed decisions under pressure

• Craft professional emails, reports, and presentations

• Organize high-level meetings, prepare agendas, and take minutes

• Work within Microsoft Office Suite products

• Handle sensitive business information with discretion and integrity

• Protect executives’ schedules and decision-making processes

• Work independently with minimal supervision

• Oversee special projects

• Plan and coordinate events

• Influence without authority and build strong relationships across departments

• Manage high-pressure situations calmly and efficiently

• Administer a department or program budget, including participating in budget development and establishing fiscal goals and objectives

• Monitor various accounts, analyze budgetary trends, and prepare fiscal reports for management

• Advise supervisors on budgetary matters

• Develop and revise work procedures and methods, train employees in work procedures

• Supervise subordinate employees in administering program activities, including selection, training, evaluating, counseling, and disciplining

• Perform departmental or program purchasing administrative functions

• Perform space allocation functions, including recommending space reallocation, addition, and renovation

• Serve as a resource for management and employees in interpreting and applying policies and procedures

• Refine, develop, implement, and communicate departmental and health care system policies and procedures to employees

• Investigate and resolve specific operating problems

• Serve as a human resources representative, ensuring compliance with HR policies and procedures, and liaising with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issues

Essential Skills

• 2+ years’ experience as an administrative assistant supporting executive/director level leadership

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication skills

• Excellent organizational skills

• Ability to work independently

Additional Skills & Qualifications

• Experience in budget administration and fiscal reporting

• Ability to develop and revise work procedures

• Supervisory experience

• Experience in purchasing administrative functions

• Knowledge of space allocation and project monitoring

• Understanding of HR policies and procedures

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chapel Hill,NC.

Application Deadline

This position is anticipated to close on Feb 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.