Job Information
Vermont State University ASSISTANT DIRECTOR OF CONFERENCES AND EVENTS in Castleton, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1198368
[ASSISTANT DIRECTOR OF CONFERENCES AND EVENTS]{bind="text: formattedTitle" automation="opportunity-title"}
BASIC FUNCTION\ Coordinate and facilitate conferences, events and mailroom activities on a Vermont State University campus. Promote the mission, personality, facilities and use of the campus to a variety of constituents ranging from community members and officials, public businesses and organizations, university employees and programs to VSC affiliates and legislative/ governmental officials. Ensure smooth operation of campus conference/events and mail room activities through clear and direct communication with department heads, management/use of software, and coordination of labor resources.
\ ESSENTIAL DUTIES & RESPONSIBILITIES\ Working with the Associate Director of Campus Operations, oversee the planning and coordination of conferences and events, including all internal events, on the campuses.\ Facilitate and coordinate events and conferences, including: preparation of notes for event site locations; interdepartmental communication and cooperation, coordination of catering and follow up\ Recruit student labor to support conference/events functions; supervise, train and coordinate student labor providing support for conference/events functions.\ Prepare and submit journal entries and budget adjustments\ Working with the Associate Director of Campus Operations, Custodial Management, Campus Operations staff, and other VTSU staff, provide oversight and general management of all single day conference and event contracts.\ Manage software and databases related to conferences/events; provide stewardship of data.\ Coordinate and work closely with university personnel and area organizations to promote and execute events and functions related to their expertise.\ Working with the Director of Conferences and Events, oversee the marketing of university facilities; identify and solicit clients; maintain ongoing contact with and provide continuous service to clients. Establish a strong and solid client base of returning groups.\ Act as university Ambassador to all on and off campus clientele. Serve as liaison and host for clients.\ Perform duties of purchase card administrator. Manage purchase orders as needed.
Perform other related duties as assigned.