Job Information
Berkshire Farm Center Administrative Assistant-Reports to the Chief Compliance Officer (CCO) in Canaan, New York
Description
Join Our Mission
The Administrative Assistant is responsible for assisting in supporting the Chief Compliance Officer (CCO) in their daily operations of the department including generating reports, organizing the CCO’s schedules, track responsibilities, and communicating concerns identified. Responsibilities also include managing departmental files and meeting organization. The Administrative Assistant will report directly to the Chief Compliance Officer.
Job Responsibilities
Answers and transfers phone calls, screening when necessary.
Maintains filing systems as assigned as well as mail/fax retrieval and distribution.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisor and as assigned by supervisor.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Adheres to agency policies and procedures; follows and supports agency mission, vision and values including participating in internal surveys and data collection for continuous improvement initiatives.
Assists with regulatory research and management as instructed.
Generates documentation of collated information as needed assisting in reports and PowerPoints.
Perform other duties as assigned.
Core Competencies (Knowledge, Skills & Abilities)
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Ability to prioritize and work on multiple projects simultaneously; ability to meet deadlines. With an emphasis on time management, quick response times and ability to manage multiple and shifting priorities.
Ability to establish and maintain effective working relationships with individuals at all levels of agency.
Job Requirements
Preferred Associate’s degree in business, education, human services or related field; minimum High School diploma is required.
Minimum 1-2 years of experience in related field or office environment is required.
Must able to do research independently and in a team environment.
Ability to work independently as well as in a team environment in a fast paced and energetic culture. Highly effective in dealing with ambiguity.
Must be able to adapt, be sensitive to Agency needs, goodwill and public image.
Ability to read cursive strongly Preferred.
Demonstrated ability to handle confidential information with extreme discretion.
Must have a valid driver’s license.
Ability to work with an economically and culturally diverse population. "
Pay Range
$19.61-$21.08 Per hour
Pay is dependent on level of education and relevant work experience.
Stronger Communities New York (SCNY)
Stronger Communities New York (SCNY) is the parent company providing administrative support for both The House of the Good Shepherd and Together for Youth. This position will be a part of SCNY and is based in Utica, NY. The Director of Compliance and Risk will follow The House of the Good Shepherd's (HGS) guidelines regarding benefits, compensation and all policies and procedures as outlined in the HGS employee handbook.
Equal Opportunity Employer
Berkshire Farm Center & Services for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.
We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.
As a federal contractor, Berkshire Farm Center & Services for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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