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Administrative Assistant

Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.

At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation, what we do matters - both to our customers and to their customers. With 1000 skilled employees around the world, we design, build and service mission-critical automated assembly and test solutions for mobility, nuclear and specialty automation. Our customers are leaders in their industries and rely on us to deliver what we promise - on time and on budget. Combined with our broad product portfolio, financial strength and global presence, we provide our customers with the best automation solutions wherever and whenever they need them.

Major Duties

ATS Industrial Automation Cambridge is looking for a Contractor Administrator who will manage the contractor process and help lead Functional Managers through hiring contractors and drive continuous improvement of the contractor life cycle at ATS. The Contractor Administrator will thrive in a fast-paced work environment and take initiative in completing tasks. This position is an ideal opportunity for an organized and driven administration professional who will take relentless ownership of the role and who has the desire to make significant contributions to the growth of ATS Industrial Automation team.

Specific Responsibilities

• Lead for Administrative set up of new Contractor for ATS Industrial Automation

• Manage the workflow and execution of all confidential documentation required for Contractor set up

• Liaison with ATS HR, Functional Managers and Vendors to ensure contractor documentation is executed with minimal errors

• Ensure renewals of Contractor documentation including Statement of Work (SOW), Purchase Requisitions (PR) and contractor folders are up to date

• Liaison between internal customers/divisions regarding third party training and Contractor Suppliers

• Onboarding of new Contractors, Coops and Full-time employees as requested

• Develop and support open communication throughout all Cambridge departments & other North American locations as needed

• Complete time & attendance corrections for contractors as requested

• Proactively Manage contractor amendments to extend term when needed

• Participate in continuous improvement opportunities to streamline and improve service processes

• Reporting for Leadership as required

• Maintain documentation within our BQMS system as needed

• Manage, update, and track contractor information in the IA Contractor Tracker

• Maintain electronic data filing systems, ensuring that data is organized, and safely stored and extraneous files have been removed

• Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct

• Adhere to all health and safety rules and procedures

• Other Administrative duties as assigned

Qualifications

Education

• Post-secondary degree or diploma in Business Administration related discipline or equivalent experience.

Experience

• Minimum 5-10 years’ experience in business administration

• Strong skills in Office 365 Word, Excel, Planner and PowerPoint and other live documents

• Experience driving process continuous improvement

• Strong analytical and organizational skills

• Excellent communication skills are an asset – seeking to understand through active listening is essential

• Ability to work collaboratively with a team but effectively work independently

• Experience managing multiple tasks and the ability to prioritize work effectively

Health and Safety

Non-Management: All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health, Safety and Environment include:

• Work in compliance with divisional health, safety, and environmental procedures

• Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tag out methods

• Report any unsafe conditions or unsafe acts

• Report defect in any equipment or protective device

• Ensure that the required protective equipment is used for the assigned tasks

• Attend all required health, safety, and environmental training

• Report any accidents/incidents to supervisor

• Assist in investigating accidents/incidents

• Refrain from engaging in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct

Why should you join ATS Industrial Automation?

• Be a part of an engaged, empowered and innovative global workforce

• We offer a robust total rewards package- Competitive starting salaries, comprehensive health and dental benefits, overtime pay, employee bonus, RSP matching, Employee Share Purchase Program

• We provide awesome work perks such as treat days, gourmet coffee and beverages, subsidized breakfast and lunches in our cafeteria, employee referral bonuses and lots more.

• We are intentional about your professional growth and development through internal career opportunities and our educational reimbursement program.

ATS is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary

If you're excited about this role, but do not meet all the qualifications listed above, you are still encouraged to apply.