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Senior Administrative Assistant

• Job Number: 24397

• Functional Area: Administration

• Department: Electrical Engineering & Computer Science

• School Area: Engineering

• Employment Type: Full-time (Hybrid)

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

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  Posting Description

  SENIOR ADMINISTRATIVE ASSISTANT, Electrical Engineering and Computer Science (EECS), to perform diverse and complex administrative responsibilities in direct support of the Computer Science (CS), Artificial Intelligence and Decision Making (AI+D) and/or Electrical Engineering (EE) Faculty Heads (FHs) by managing day-to-day operations of their respective offices; will serve as point of contact for all visitors, faculty, staff, students, and committee chairs and as liaison between Faculty Heads’ offices and MIT committees, collaborating institutions, and research centers; will work with different constituents in organizing departmental projects and functions, special events and group/committee meetings, including faculty and departmental retreats; will make complex domestic and international travel arrangements; will support faculty searches and annual reviews; will manage department email lists; will respond to inquiries related to policies and procedures.

  Job Requirements

REQUIRED: high school diploma or equivalent; minimum of 5 years of administrative, office, or related experience, preferably in an academic environment; excellent communication and interpersonal skills, both over telephone and in person; robust organizational, administrative, and time-management skills, including multitasking while being detail-oriented; ability to prioritize and problem solve; adept customer service approach; experience with event and meeting planning, arranging travel, paying invoices, ordering supplies, updating websites, account reconciliations, and expense reimbursements; proficiency in FileMaker Pro, Photoshop, PowerPoint, web search engines and web edit tools such as WordPress; proficiency in Microsoft Office and G-Suite; ability to work independently and as a team member; ability to exercise discretion and diplomacy with confidential information; demonstrated record of punctual attendance. PREFERRED: bachelor’s degree and MIT experience; experience with SAP and SAPweb; experience managing or leading others. Job #24397-6

Work minimal nights and weekends, and overnight travel may be required (10%).

This is a hybrid position and will work from campus four days per week during the academic year.

9/11/2024