Job Information
Harvard University Research and Budget Analyst in Cambridge, Massachusetts
66697BRAuto req ID:66697BRJob Code:405007 Financial Professional (N) Department Office Location:USA - MA - Cambridge Business Title:Research and Budget AnalystSub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Three years related experience in finance, accounting, or administration.
Demonstrated experiencing with Advanced Microsoft Excel.
Additional Qualifications and Skills:
Degree preferred in areas of finance, business administration, accounting or related fields of study.
Advanced Microsoft Excel skills.
3 years' experience managing grants, with both pre-award and post-award responsibilities.
Working knowledge of Microsoft Office Suite
Working knowledge of budget management, financial analysis, financial modeling and basic accounting principles
Demonstrated experience with financial systems and data query tools.
Ability to work independently with minimal supervision and take initiative.
Ability to handle complex and confidential information with discretion.
Demonstrated ability to work collaboratively and flexibly with all kinds of people and across all levels of an organization.
Must be well-organized and able to adjust to shifting priorities and manage multiple projects simultaneously under time pressure.
Additional Information:Please include cover letter with application submission.
We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.
Department:EconomicsPre-Employment Screening:Identity Job Function:Finance Position Description:
This position manages diverse and complex accounting, financial administrative, and research administration duties using multiple funding sources, such as sponsored research awards, gifts, endowments, and unrestricted funds. Regular updates on project statuses are provided to the ADRFA.
Budget and Funds Monitoring
Monitor and reconcile faculty-controlled funding (Federal, Non-Federal, internal research funds, gifts).
Identify spending trends, potential budget issues, and recommend fund management strategies.
Ensure faculty have current fund balance information and produce related reports.
Provide departmental finance analyses to inform leadership decisions.
Assist with the annual budget process and multi-year forecasts.
Prepare and review monthly financial reports, meeting with faculty to address spending and discrepancies.
Accounts Payables/Receivables
Prepare and process journal transfers for error correction and fund reconciliation.
Distribute financial reports to faculty and department leadership.
Administer petty cash account reconciliation.
Assist with accounts payables/receivables and maintain accurate financial records.
Facilitate supplier setup and wire payments in Harvard's procurement system.
Grants Management
Manage the entire lifecycle of assigned grants.
Provide pre-award support for proposal development and submission.
Collaborate with Harvard's Office for Sponsored Programs and FAS Research Administration Services.
Coordinate progress reporting and financial reporting to sponsors.
Provide post-award management support to PIs, ensuring compliance and preparing awards for close-out.
Prepare monthly accounting updates for grant expenses and projections.
Administration of Agreements
Assist in preparing, reviewing, and routing contractual agreements.
Manage the lifecycle of Service and Billing Agreements, ensuring accurate billing, execution, and database updates.
Maintain and update the database of agreements, ensuring proper funding sources and successful close-out and reconciliation.
Compliance and Training
Ensure compliance with University financial policies, including Uniform Guidance and Sponsored Expenditures Guidelines.
Serve as an expert on fiscal policies, procedures, and systems, providing guidance and training.
Draft best practice guidelines and departmental processes.
Maintain and archive audit records to comply with University retention policies.
Other Financial Support Services
Serve as a resource for transactional inquiries and budgetary questions, providing training as needed.
Mentor interns, assign duties, review work, and provide feedback.
Act as backup for team members and contribute to unit goals.
School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Budget Analyst Research Administrator is a member of the Economics Finance and Research Administration team. This position facilitates day-to-day financial management operations for faculty, staff, researchers and students. The Budget Analyst Research Administrator reports to the Associate Director of Financial and Research Administration (ADRFA) in the Department of Economics.
This position will perform accounting and financial management duties to assist department leadership with planning efforts, budget analysis, financial reporting, and sponsored research administration duties. The Analyst will have the most intimate working knowledge of all faculty funds than anyone in the department as the individual is tasked with monitoring and reconciling these funds and advising on spending strategies and proper use. They are responsible for providing comprehensive grant lifecycle support inclusive of pre- and post-award sponsored project support to Principal Investigators (PIs), researchers, and students.
This position will work with diverse funding sources, including but not limited to Federal and Non-Federal sponsored awards, gifts, endowments, restricted, unrestricted funds types. The position will be multitasking across various tasks. This role requires independent judgement and problem-solving skills to ensure compliance with FAS and University policies, sponsor regulations, and departmental procedures, and will be an essential member of the Finance and Research Administration team.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.