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Job Description/Duties: Position Overview The Receptionist/Administrative Assistant performs a range of administrative and support duties in support of the Vice President for Finance department. They will provide administrative support related to general office management, reception services and event planning duties, under minimal supervision. Those duties include providing information, coordinating services, and responding to inquiries from visitors to the VPF office. The ideal candidate will be a professional who welcomes the variety of work and new challenges. They must also be detail-oriented, resourceful, and ready to interact effectively with various stakeholders. This role will work at the front desk at 600 Technology square Monday through Friday from 9AM to 4PM. Principle Duties and Responsibilities - Serves as an information source for general inquiries for all visitors to VPF while maintaining a highly professional reception area - Welcomes and assists visitors at the front desk in a pleasant and professional manner - Assists with general office operations (i.e., maintains the cleanliness of conference and wellness rooms) - Sorts and distributes all mail and deliveries. Sends FedEx requests, makes deliveries, and picks up packages - Works cooperatively with a team of administrative assistants to provide exceptional support to staff members and visitors - Assists the VPF Rewards program by placing orders and picking up Spot Award gifts at the MIT Coop. - Maintains the supplies in the VPF stockrooms, kitchens, and at copier areas. Responsible for ensuring areas are stocked and tidy - Assists with office-wide projects and provides support to the VPF HR team and other VPF staff as needed - Provides scheduling assistance - Other duties as assigned Qualifications Required - High school diploma or equivalent - A minimum of three years of experience in an administrative, office, or related experience - Proficient with Microsoft Word, Outlook, PowerPoint and, Excel - Demonstrated customer service experience and acumen - Sets and meets goals consistently and works with minimal supervision on independent projects - Excellent time management skills and the ability to self-monitor and meet deadlines consistently - Strong organizational skills and ability to handle details with accuracy - Ability and willingness to master new software programs - Excellent oral and written communication skills - Ability to handle confidential information with discretion - Punctuality and reliability are essential Preferred - Post high school education - MIT experience preferred