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Harvard University Faculty Support Specialist in Cambridge, Massachusetts

54182BRAuto req ID:54182BRJob Code:403028 Faculty Assistant II Location:USA - MA - Boston Business Title:Faculty Support SpecialistSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:3+ years equivalent experience in an office environment.Additional Qualifications and Skills:

  • BA/BS strongly preferred.

  • NOTE: As part of the interview process, you may be asked to complete a technical skills assessment that involves tasks related to the role utilizing the Microsoft Office suite.

Additional Information:During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.

While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice. A cover letter is required to be considered for this role.

When uploading your resume and cover letter to your application, please make sure that they are both in the same Microsoft Word or Adobe PDF document. Do not upload them as two separate documents.

Please note: this is a condensed version of the description for this position. A full-length job description will be provided to candidates that are selected for further consideration.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here. (http://www.hbs.edu/employment) Department:Division of Research and Faculty DevelopmentPre-Employment Screening:Identity Job Function:Faculty & Student Services, General AdministrationJob-Specific Responsibilities:Are you excited by the idea of joining a world-class organization at the intersection of higher education and business? Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished business academics? If so, consider joining our team as a Faculty Support Specialist at Harvard Business School. Faculty Support Specialists work closely with faculty to make valued contributions in support of Harvard Business School’s mission to educate leaders who make a difference in the world.

What you’ll do:

  • Manage course delivery: update the learning management system, track student work, liaise with prominent guests, coordinate audiovisual support, and organize in-class activities

  • Communicate professionally with internal and external stakeholders on behalf of the faculty

  • Manage complex calendars, travel arrangements, and expense reimbursements

  • Proofread cases and papers, retrieve research resources, and submit materials for publishing and distribution on campus and globally

  • Plan events: communicate with guests, reserve rooms, order catering, and manage all logistics

  • Prepare meeting documentation, manage filing systems, and maintain office inventory

  • Collaborate with fellow Faculty Support Specialists on projects and departmental activities

  • Move projects forward and continually look for ways to leverage faculty time

  • Other duties/responsibilities as assigned

Who you are:

  • You set a high bar for yourself with attention to detail and strong customer service

  • You know how to be helpful even when you don’t have the answer

  • Adaptability is second nature; with constant change, you are flexible and receptive to feedback

  • You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of work-styles

  • You work well independently and also contribute as a valuable team member

  • People describe you as reliable – you always follow through and strive to surpass expectations

  • You’ve earned a Bachelor’s degree or equivalent combination of education and experience

  • You’ve worked in an office environment before and are proficient with Microsoft Office

Why you’ll love this job:

  • Make an impact helping others achieve their goals by utilizing your administrative skills

  • Build relationships with a diverse group of faculty and colleagues in a collaborative culture

  • Practice on-the-job learning in a supportive environment with continuous professional training

  • Grow your career here – be exposed to the inner workings of a world-renowned business school

  • Maintain work-life balance

  • Access the numerous Harvard benefits including generous time off and retirement contribution, taking a course or achieving an advanced degree for as little as $40/class, and much more!

Sound like a great fit? Check out more about the work culture at www.hbs.edu/employmentSchool/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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