Job Information
Harvard University Development Assistant, Harvard College Fund in Cambridge, Massachusetts
66763BRAuto req ID:66763BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Development Assistant, Harvard College FundSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
1-2 years of related experience (education may count toward experience).
Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management, mail merges and report generation.
Strong knowledge of Microsoft Office software.
Strong writing skills and attention to detail.
Available to work additional evening hours if necessary.
Additional Qualifications and Skills:
College degree from an accredited institution strongly preferred.
Must be focused, motivated to learn, and flexible to change. Demonstrated ability to work under pressure, understand and follow policies and procedures, and accommodate change. Proven ability to work both independently and collaboratively.
The position requires good judgement, rigorous attention to detail, and the ability to handle sensitive/confidential information with discretion.
Must be highly organized, detailed oriented, and be able to work competently and efficiently in a multi-task environment.
Knowledge of English grammar, spelling, and punctuation. Requires the ability to accurately proofread and edit correspondence.
Strong interpersonal skills that include excellent phone manner and personal presentation. Experience interacting with corporate executives and senior level staff preferred. Knowledge of fundraising in a non-profit setting helpful.
Additional Information:
This position requires a 3 month orientation and review period.
Please include a cover letter with your application.
To learn more about the AA&D team, please visit our Careers site at https://alumni.harvard.edu/careers
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Department:Alumni Affairs and DevelopmentPre-Employment Screening:Identity Job Function:Alumni Affairs and Development, General AdministrationPosition Description:The list below covers the most significant responsibilities of the position. However, it does not exclude other duties, the inclusion of which would be in conformity with the level of the position.
Organizes, compiles, and helps create all necessary meeting and solicitation materials.
Enters data into the alumni/donor database consistently and in a timely manner to track prospect movement, volunteer activity, event attendance, etc. Collaborates with the Operations team as needed.
Maintains various tracking reports to ensure accurate and current information on gift and donor totals, solicitation status, and prospects. Produces reports and lists using the Advance and Qlik databases.
Provides information to constituents upon request and as appropriate in the officer’s absence; responds to volunteer questions concerning committee work and donor questions concerning gift processing.
Cultivates favorable relationships and works closely throughout the year with alumni, current students, volunteers, and/or parents, as well as with colleagues across Alumni Affairs and Development to help accomplish annual goals - including but not limited to Principal and Major Gifts, Gift Planning, Alumni and Donor Services, Communications, Events, Operations, Prospect Management and Research, and the Harvard Alumni Association.
Supports officers’ work with volunteer leaders on plans and activities to achieve committee goals and increase donor participation. Helps organize conference calls, prepares reports and materials for staff and volunteers, and staffs events (in person and virtual) as needed.
May help facilitate communications to various FAS constituents from the officer and/or volunteer leaders to the broader community.
Handles travel and expense reports; schedules meetings and maintains calendars; drafts letters, emails, memos, and reports; and performs other administrative responsibilities as needed.
May be asked to provide additional support for the broader Harvard College Fund team and FAS Development during times of peak activity or staff transition. Works closely with other members of the HCF support team to advance the goals of the department.
Participates in various team and staff meetings throughout the year and is an engaged member of the team.
School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.
Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).
The Development Assistant is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports frontline gift officers to advance the philanthropic mission of the Faculty of Arts and Sciences. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Remote LinkedIn Recruiter Tag (for internal use only):#LI-JP1Work Format Details:This position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.