Experience Inc. Jobs

Administrative Specialist (Substation Operations)

QUALIFICATIONS:

• High School diploma or equivalent
• Proven ability to communicate and work with others
• Ability to learn programs such as Cascade and SAP
• Proficient in Microsoft Word, Excel, Access and Outlook
• Excellent organizational management skills
• Ability to problem solve and handle multiple conflicting tasks
• Must be able to work under time pressure
• Ability to pass a background check

DUTIES INCLUDE:

• Plan, maintain and coordinate calendars and schedule various meetings
• Code and process incoming invoices
• Ensure employee time is entered and coded correctly
• Maintain data on material suppliers, costs, delivery lead times and quality of equipment
• Support equipment forecasting with vendors/manufacturers in relation to NWE's 5-10 Year Plan
• Support equipment purchasing; requesting quotes, creating purchase orders, ensuring orders meet technical specifications, store and organize approval prints, correspond with vendors, etc.
• Support engineering and operational teams by providing timely reports and data on equipment availability and readiness; this includes both stores inventory and materials that are on order
• Keep accurate records of equipment lifecycle, including purchase, maintenance and decommissioning; this will include coordination with other departments including compliance and finance
• Analyze data to identify trends in equipment failures, or inefficiencies to help reduce risk across the system
• Propose changes for improving procurement processes, or enhancing overall efficiency in equipment management
• Ensure compliance with safety standards, maintenance regulations and procurement policies
• Support regulatory compliance by ensuring that the substation equipment is functioning within regulatory and safety standards by monitoring data (inspection data such as oil samples)
• Assist with annual reporting
• Assist in development and implementation of systems that fulfill the mission and the goals of the department efficiently and effectively
• Communicate regularly with other departments, groups and staff within the organization
• Most of the time is spent working in an office environment utilizing office resources with occasional walking, lifting and/or carrying of lightweight office materials and computer equipment
• Complete administrative tasks, including but not limited to managing files and correspondence
• Prepare conference room and office for internal and external meetings, lunches, visits, etc.
• Perform other duties as assigned
• Adhere to company safety standards and the Code of Business Conduct & Ethics
• Ensure actions are consistent with NorthWestern Energys values, mission, and strategic business objectives

Full-time position.

$17.65 - $33.07 per hour, depending on experience. Benefits include: 401K with company match up to 4% and non-elective contribution up to 7%; healthcare and wellbeing programs, including dental and vision; Health Savings Account (HSA); healthcare and dependent care flexible spending account (FSA); Employee Assistance Programs; Life Insurance; paid time off starting on your first day, plus 11 paid holidays.

Apply by March 11, 2025.