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Administrative Associate III

Full-Time

$15.00/Hour

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Applications received by July 17, 2024 will be guaranteed full review and consideration.  Applications received after that date may be considered until an adequate applicant pool has been established.

Duties:

The position is responsible for handling the day-to-day operations of three departments by answering and directing phone calls; maintaining Microsoft Outlook calendars; replying to emails; directing visitors; creating and maintaining filing systems; making photocopies; sending, collecting, and delivering mail; managing budgets; liaising with students, staff, faculty, and off-campus vendors; and managing a student employee. In addition, the position gathers and archives program review and departmental operations documents and assists faculty with support for meetings by disseminating meeting agendas, acting as recording secretary during meetings, and compiling and archiving meeting minutes. The position also distributes alternative pins to students; prepares periodic reports; trains newly hired administrative associates; schedules travel for faculty and prepares travel expense reports; periodically arranges functions with complex or unusual details; designs and produces promotional materials to advertise departmental information; maintains campus job bulletin boards; assists with course scheduling and textbook ordering; serves as a point of contact for dual enrollment instructors affiliated with Montana Tech; assists with ensuring that instructors have followed hiring procedures; ensures that departmental web pages are kept current; assists with proctoring exams and course evaluations; maintains an inventory of supplies and prepares and submits purchasing forms; maintains mailing lists and coordinates mass mailings; arranges key authorizations; coordinates communications, travel arrangements, and schedules for departmental searches.

The position requires extensive use of common office software, including Microsoft Office Suite, Zoom, and OneDrive, and extensive use of campus software and databases, such as Banner, Moodle, MUS Data Warehouse, and Secretaries Database.

Required Qualifications:

• Associate degree

• Minimum of one year of office administration experience

• Proficient in using Zoom, OneDrive, and Microsoft Office Suite, including Outlook

• Strong written and verbal communication skills

• Ability to multitask, organize, meet deadlines, and attend to detail

• Ability to work cooperatively and interact positively with individuals from a variety of backgrounds

  Preferred Qualifications:

• Experience using Banner, Moodle, MUS Data Warehouse, and Secretaries Database

• Experience using Canva or Adobe Creative Suite applications

• Experience with designing and producing flyers and other promotional materials

• Experience with supervising employees

  Physical Demands

• Ability to negotiate stairs several times per day (office location not accessible by elevator or ramp)

  For full consideration application materials must be complete.  

  Please include: 

• Cover letter addressing qualifications,

• Resume

• Contact information for 3 professional references. 

  Any offer of employment is contingent upon a satisfactory criminal background check. 

   

  For full consideration application materials must be complete.

  Any offer of employment is contingent upon a satisfactory criminal background check.

  Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

  To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.

  Employment (veteran's) preference form

  To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380; cisakson@mtech.edu

  Why Work at Tech?

  Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.

  In addition, Montana Tech offers an attractive benefits package* which includes:

• Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.

• Generous employer contribution toward monthly health care benefits worth $6.08 per hour.

• 5.9% retirement employer contribution for eligible employees

• 11 Holidays per year

• 3 weeks of Annual Leave to start

• Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.

• 6 credits of coursework free per year (fees not included)

• Life and Disability Insurance

• Reduced tuition for dependents after 4 months of employment for eligible employees

• Employee Assistance and a Wellness Program

• Optional Retirement Plan for eligible employees

• Possible remote work days with supervisor approval and eligible positions.

  • Benefits are dependent on position type and terms and conditions of eligibility.

  Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.

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