Experience Inc. Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6533687

Provides direct legal and administrative assistance to the Civil Division\'s attorneys and department staff. The ideal candidate will assist with legal request management, research legal issues, draft legal memorandums and documents, compile statistics, prepare reports, and provide information and assistance as requested.

Maintains calendars for assigned staff, schedules meetings and appointments; prioritizes and resolves meeting schedules; coordinates meeting resources and travel.\ Assists in the day-to-day operations of the Civil Division including responding to requests for information and offering technical assistance.\ Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution.\ Conducts and coordinates assigned projects; identifies and resolves routine problems within scope of authority.\ Maintains department files and records; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports; maintains compliance with city record retention schedules for different types of files.\ Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the City Attorney\'s office.\ Assists with public records requests and redactions according to established guidelines.\ Supports and manages the internal legal request portal and legal case review processes.\ Conducts research and compiles information as needed to assist with legal requests, makes case notes, tracks status of assignments. Additionally, prepares and reviews legal documents as-needed basis to ensure they are ready for legal review and Council agendas, utilizes software for Council agenda preparation, routes final documents as needed for final approval and execution.\ Keeps immediate supervisor and designated others fully and accurately informed concerning work progress.\ Works closely with staff fostering an open, positive, communicative relationship with internal and external customers.\ Maintains strict confidentiality and demonstrates ethical behavior.\ Assists in training and onboarding department staff and provides support to others within the department as needed.\ Performs other duties as assigned or required.