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Description

ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events across the European Union and abroad. We are looking for a creative and dynamic team player to fill the position of Junior Event Manager. The ideal candidate has a good knowledge of event management as well as strong communication skills; has experience in working for the preparation and delivery of physical, hybrid and online events in a qualitative and timely manner; manages logistical and operational tasks for small and medium-size event projects; is proactive and solution-oriented

Responsibilities:

• Strategically plan and execute all logistical aspects of events, ensuring seamless operations from inception to completion.

• Cultivate and maintain daily communication with clients, predominantly EU Institutions, to deeply understand their needs and deliver exceptional service.

• Oversee registration processes utilizing cutting-edge platforms like CVENT, B2Match, and Swoogo, guaranteeing a smooth and efficient attendee experience.

• Manage travel and accommodation arrangements for participants, optimizing convenience and cost-effectiveness while adhering to high standards.

• Conduct thorough technical tests, briefings, and rehearsals to flawlessly manage events both online and in hybrid formats, leveraging platforms such as Sli.do, Zoom, Webex, Interactio, and MS Teams.

• Coordinate all logistical aspects of physical events to ensure seamless operations and exceptional attendee experiences.

• Liaise with service providers and suppliers, oversee vendor setup, and manage procurement processes to ensure alignment with project goals and standards.

• Foster seamless collaboration with internal creative and production teams to ensure alignment and cohesion across all facets of event projects.

• Provide meticulous day-to-day supervision of project tasks, effectively managing multiple event projects concurrently while maintaining high-quality standards.

• Champion innovative and sustainable practices in event management, reflecting organizational values and contributing to long-term success.

Requirements:

• Possess a minimum of 2-3 years of event organization and management experience, preferably within the communication realm and with a focus on EU Institutions.

• Demonstrate exceptional organizational and planning skills, coupled with an unwavering commitment to detail and quality.

• Exhibit a client-focused mindset, dedicated to exceeding client expectations and delivering unparalleled service.

• Showcase proven expertise in managing and delivering a diverse range of events, including conferences, meetings, webinars, seminars, both online and offline.

• Display proficiency in online registration and badging services (CVENT, Swoogo, B2Match) and online conferencing and engagement tools (Zoom, Webex, Interactio, MS Teams, Sli.do).

• Possess strong communication skills and a collaborative team spirit, essential for effective coordination and delivery.

• Exhibit excellent proficiency in English and French, with proficiency in additional languages considered advantageous.

• Embrace a creative vision and commitment to sustainability, driving qualitative and innovative event experiences aligned with organizational objectives.

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Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Brussels, Belgium (BE75)