Job Information
Bowdoin College Department Coordinator, Student Affairs in Brunswick, Maine
Department Coordinator, Student Affairs
Posting Number S01305JP
Department Dean of Students
Job Summary
The Offices of The Dean of Students and Student Engagement and Leadership seek a self-motivated and organized individual to fill the role of Department Coordinator. The person in this position will primarily support the Office of the Dean of Students, serving as the administrative support specialist for the Class Deans and International Student liaison. The department coordinator will also provide scheduling and programmatic support for the Senior Associate Dean for Student Affairs and Dean for Student Engagement and Leadership.
Essential Functions
To provide comprehensive support and coordination for the Class Deans, including managing projects and serving as a liaison between department members and external stakeholders. The primary point of contact for greeting visitors and answering phones.
Provide comprehensive support and coordination to the International Program, including completing an online certification to become Designated School Official ( DSO ) to sign official forms, and continued education as a DSO .
Provide administrative support to the Class Deans, including managing calendars, scheduling meetings, handling correspondence, departmental projects, and coordination of departmental events and other special projects.
Provide administrative support to the Senior Associate Dean for Student Affairs and Dean for Student Engagement and Leadership, including managing calendars, scheduling meetings, departmental projects, and logistical support for programs/events.
Coordinating international travel arrangements for the International Student program, emergency travel as needed (domestic and international), and travel support for the Deans.
Submit credit card expense reports, invoices, and receipts to accounting.
Managing the coordination of student jobs, including approving timesheets.
Education/Skills Requirements
Required:
A high school diploma or GED is required.
Solid understanding and strong working knowledge of Microsoft software (including Word, Excel, Outlook, and virtual platforms) and maintaining web pages.
A willingness and initiative to learn new computer applications.
Ability to work under deadlines and to multitask/pivot.
Excellent written and verbal communication skills.
Strong customer service skills (visitor, telephone, email).
Ability to successfully work as a team member and also individually.
Must have an understanding of, sensitivity to, and appreciation for the diverse academic, socioeconomic, ethnic, cultural, disability, religious background, gender identity, and sexual orientation of the College’s students, faculty, staff, and visitors.
Ability to recognize the importance of and necessity for confidentiality.
Preferred:
Associate’s degree, Bachelor’s degree or equivalent experience strongly preferred.
Experience Requirements and/or Equivalents
1-3 years experience working in a busy and fast-paced office environment is required
Experience working in a college setting is preferred.
Standard Work Days and Hours
Year-round position, weekdays, 8:30 a.m.- 5:00 p.m, for 37.5 hours per week (.94 FTE ). Occasional requests for weekend assistance during Orientation (August/September) and Commencement (May).
Benefits and Pay:
The hiring range for this position is expected to be between $21.35 – 23.00 /per hour.
A variety of health insurance plans (Medical, Vision, Dental)
Generous Retirement Plan – 10.12% annual compensation contribution
(Eligible after 1 year of service and age 26)
Life and Disability Insurance
Paid time off – Vacation, Personal, Holidays, and Special Days Off Paid parental leave.
Free fitness and wellness classes!
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category Full Time Year Round
FTE 0.94
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 09/16/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions