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EOC Business Administrative Coordinator (BEOC)

POSITION DETAILS

The State University of New York, Brooklyn Educational Opportunity Center, administered by New York City College of Technology/ CUNY, provides tuition free academic and workforce development training to eligible New York State residents, providing a pathway to lifelong learning, college access and economic self-sufficiency.

Reporting to the Business Affairs Manager, the Business Administrative Coordinator provides support for the Office of Business and Administrative Services to ensure the successful operation of the department. The department is responsible for business functions, HR, IT, Facilities and Security.

The duties of the position include but are not limited to the following:

• Assist in scheduling and coordinating activities for all the administrative units of the department

• Maintain critical calendar dates and ensure adherence to project timelines for the department

• Assist in preparing budget and financial plans for the Center

• Assist in the purchasing of goods and services for the Center

• Assist in recording revenues and expenses for the Center

• Monitors and processes travel and expense requests; maintain travel related documents and monitor payments

• Assist in processing various personnel transactions involving onboarding new employees and employee record-keeping

• Respond to queries from students, staff and the public

• Supervise office support staff, including student workers

• Work on special projects as needed

• Perform other duties as assigned

Flexible schedule is required: day and evening hours may be assigned

QUALIFICATIONS

Bachelor's degree required.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Business Administration, Finance, or related area preferred

• Proficiency in Microsoft Office Suite and QuickBooks or similar accounting software

• Strong analytical reasoning and decision-making capabilities

• Excellent oral, written, and organizational skills

• Strong interpersonal skills, with ability to work effectively with all levels of faculty, staff, students, and the public

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC).

• Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department

• May supervise office staff and student workers

• Performs related duties as assigned.

Job Title Name: EOC Administrative Coordinator

CUNY TITLE

EOC Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$46,103 to $57,517. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Open until filled, with review of resumes to begin on or after October 16, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29047

Location

NYC College of Technology