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The Program Coordinator supports the strategy and organizes the implementation of key event manager-related stewardship, cultivation, and engagement activities for the Community Fundraising Event Program, in support of Institute and Division goals. This role reports to the Senior Associate Director and works in close collaboration to assign and monitor portfolios, manage weekly reporting and analysis, and identity trends and opportunities. The Coordinator collaborates with all members of the team to ensure all goals and KPIs are achieved and serves as the program liaison for the department.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Provides operational and administrative support in the development and implementation of program functions; staffs program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects;

• Coordinate development of monthly outreach calendar; identify highlights and key information across Dana-Farber to share with participants and their donors; assist prospect managers with focused content based on areas of interest and Dana-Farber priorities;

• Prepares documents such as correspondence, reports, presentations, packets;

• Coordinates weekly assignments of new event managers; monitors portfolios; leads annual portfolio reviews;

• Serves as primary point of contact for internal reviews of participant stories and coordinates reviews with prospect managers as needed;

• Responsible for weekly reports on fundraising efforts, outreach activity, and open action items;

• Manages event-specific inboxes as assigned; triage inquiries and provide general problem resolution related to program with appropriate level of urgency

• Provides backup participant management support when needed;

• Collaborate with colleagues across the Jimmy Fund to identify best practices and areas for innovation and growth;

• May monitor budget, track expenditure, and handle financial administration projects as it pertains to the program

• May work on special assignments and projects as needed.

SUPERVISORY RESPONSIBILITIES:

N/A.

High school diploma or equivalent required. Bachelor’s degree preferred. Minimum of 2 years of relevant work experience required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong written and oral communication skills.

• Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.

• Basic experience analyzing, interpreting and reporting on data to inform programmatic decisions

• Excellent attention to detail skills.

• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.

• Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.

• Excellent ability to organize, prioritize and follow-through.

• Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

PATIENT CONTACT:

Interaction with patients as event participants and/or presenters at events.

WORKING CONDITIONS:

This position is considered remote, 0-1 days onsite at 10 Brookline Place, Brookline, MA each week. Some evening and weekend work may be required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.

DFCI DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

*All benefits subject to Institute changes

We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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