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Administrative Assistant III

US-NY-Einstein/Resnick - Bronx

Job ID: 2024-16823

Type: Administrative Support

# of Openings: 1

Category: 1199 Union

Albert Einstein College of Medicine

Responsibilities

Position Summary:

Perform administrative support duties in support of the Montefiore Einstein Comprehensive Cancer Center's (MECCC) Community Outreach & Engagement efforts, most specifically, the Bronx Oncology Living Daily (BOLD) Program which offers free cancer prevention, education and support services. Provide administrative assistance to support Dr. Moadel in her role as Deputy Director of Community Engagement & Cancer Health Equity for MECCC and founding director of the BOLD Cancer Wellness Program. This role would include general office operations to assist supervisor in clerical and administrative responsibilities in a fast-paced environment.

Coordinate all office functions

Answer and respond to phone calls, emails, and voicemails daily (in English and Spanish) including correspondence with professional, community, and patient populations.

Coordinate and schedule arrangements for meetings, conferences, seminars, patient workshops/events, and patient appointments. Activities may include reserving rooms/setting up conference calls and Zoom meetings, preparing the agenda, and when onsite vs virtual, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed;

Perform clerical duties as required in support of office functions including but not limited to conducting mailings, composing and typing letters, taking minutes; developing and maintaining spreadsheets; maintaining appropriate files; and managing patient incentives.

Support Deputy Director with calendar management, professional travel arrangements, reimbursements, memberships and general administrative support.

Support Deputy Director and other senior leaders with administrative support specific to the community outreach and engagement/BOLD efforts of the cancer center.

Coordinate the processing of volunteer applications, as well as coordinate invoicing and onboarding of personnel (e.g., phone setup, keys, etc.)

Handle all program facilities requirements for the Deputy Director including procurement activities (e.g., ordering supplies, food, etc) and handle all service requests and special arrangements.

Provide back-up as needed to Cancer Center Deputy Director of Administration.

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

Fulfill duties of all previous grades

Qualifications

High School Diploma and at least 4+ years of administrative support experience is required. Equivalent combination of education and experience will also be considered.

Must possess strong knowledge of Microsoft Word, Outlook, and Excel. May use other web based programs as assigned

Must be able to work efficiently and accurately in a fast-paced environment

Must demonstrate good judgment, initiative and attention to detail

Must be able to effectively track time and resources to prioritize own work assignments

Must be able to work independently and produce quality work from conception to completion on assigned projects

Must possess strong customer service, communication and organizational skills

Must possess high degree of familiarity with College and departmental/ divisional policies, procedures and practices;

Uses independent judgment when responding to inquires

Fluency in English and Spanish language required

This position will liaise with various internal departments and may be required to have frequent external contact

May be required to coordinate work assignments as directed

Coordinate day to day office activities and department/division specific projects

Prior experience with EPIC, Constant Contact, INFOR, and social media navigation preferred

Hiring Rate:27.33

Post Probationary Rate:27.86

Job Rate:28.73

PI249147804



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PI249147804

Minimum Salary: 27.33 Maximum Salary: 28.73 Salary Unit: Hourly