Job Information
Brighton Central Schools Business Office Administrative Assistant in Brighton, New York
Department: Business Office/Human Resources Job Status: Full-time
Reports To: District Treasurer Work Schedule: 12 months per year
Positions Supervised: None 37.5 hours per week
(8:00am – 4:00pm, M-F)Job Goals:
To provide general office support to the Business and Human Resource Offices
To provide customer service support via the payroll/benefit email mailbox and in-person visitors to the Business Office
Job Responsibilities:
General Support:
Switchboard coverage
Filing and alphabetizing for payroll, benefit, finance, and human resource desks
Customer Service – Manage the payroll/benefit email mailbox
Payroll Support:
Attendance – Uploading files and reconciliation of WinCap and SmartFind
WinCap Web – Submit invites to new hires
Data entry for new hire processing
Benefit Support:
Review obituaries for active staff and retirees
Pull invoices from BSO (Benefit Specialist will put invoice together)
Finance Support:
General projects – Auditor and documents
Year-end/New year files switch
General clerical tasks as assigned
Human Resource Support:
Alphabetizing employee documents
General projects to include United Way mailings, salary notice mailing, tenure summary data collection, staff directory document organization, purging inactive files, etc.
Job Qualifications
Job Qualifications:
Must meet the minimum civil service requirements for the Office Clerk III exam
Must possess strong organizational skills to succeed with filing and mailing projects
Must possess strong communication skills to respond to emails, greet customers and triage their needs and extreme confidentiality of sensitive and protected information
Must have strong computer skills to accurately enter data and work with multiple software platforms
Civil Service Title: Office Clerk III
Job Number: COFTNew2-16-2024