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Construction Administration Manager

Overall Job Summary

This role is responsible for oversite of all construction administrative processes, software programs, and procedures. The position is a technical expert, serving as primary lead on software implementation project(s). Provides system(s) design and analysis for third-party software integration, while maintaining project management, standards adherence, reporting and data quality measurement and continuous improvement.

Essential Duties and Responsibilities (Min 5%)

• Effectively manage project budgets, scope, change orders, invoicing costs, and duration relative to the established budgets, and schedule relative to milestone dates.

• Administers the contracts and all paperwork required to carry a project through inception to construction completion including final inspection, opening, project closeout and 11 month walk-thru.

• Assist in managing the budgetary, billing, and financial management of all new store and remodel construction projects, and capital improvement projects.

• Manages all master milestone schedules, process schedules, field reports, punch lists, check lists and construction status reports.

• Lead new product implementation engaging departmental support/resources as needed

• Translate high-level new product implementation milestones into specific action items and due dates

• Execute and facilitate the implementation, rollout, and training of test programs. Map out the entire process ensuring input into the system is displayed intelligently in the appropriate modules with minimum effort from users

• Develop test milestone schedules, checklists, punch lists, and reporting designed to validate the documented functional and non-functional requirements

• Perform analysis, development, and review of administrative operating procedures

• Ensure the business(s) understand the impact of requests on the project, associated applications, and other business units.

• Interface with all internal/external teams to coordinate meetings and events; maintains logs, records, and files; provides end user support; performs general administrative duties

• Work with business partners, project leaders and third-party software team to develop communication, training, and implementation plans that address people, process, and technology changes associated with successful software application

• Manage relationships with project and business leaders (manager, director and above) to influence and drive adoption of a new technology

• Work with project and business leaders to understand how project implementation impacts change throughout other areas of the organization; influences related business leadership to navigate organization through the change

• Oversee all office/department IT, file management, financial reporting etc.

• Prepare and maintain system(s), programming and operations documentation, and procedures and methods, including related user reference materials

Required Qualifications

Experience: Minimum of 5 years of progressive responsibility & experience with project management practice procedures and tools. Understanding of construction terminology with related knowledge and experience in retail or restaurant (QSR) construction with a high-volume nationally recognized company. Experience in planning, developing, and implementing multi-organizational systems, with an excellent command of processes and tools in at least two analyst-related disciplines (e.g., requirements analysis, change management, or quality assurance).

Education: Bachelor's degree from an accredited college or university or comparable experience or equivalent on-the-job training. Any suitable combination of education and experience will be considered.

Professional Certifications: PMP, Agile, Six Sigma, etc. Certification(s) Preferred

Preferred knowledge, skills or abilities

• 5 years of experience in managing people in a corporate environment

• 3 years of experience in the construction Retail/QSR industry

• Knowledge of Lean Six Sigma or Continuous Improvement practices

• Must have excellent organizational and communication skills and the ability to interact with personnel at all levels.

• Excellent facilitation skills, including meeting content/agenda and proactive, creative management of issues

• Advanced computer, tablet, and smart phone skills

• Ability to think and work in an organized, collaborative, and effective manner in an environment that is rapidly shifting and often contradictory in demands and priorities

• Must have working knowledge of Enterprise Network and Project Management Software (Projectmates, Procore, etc.) systems.

• Must be proficient with all Microsoft Office programs, Word, Excel, Teams, Outlook, etc.

• Must possess a valid Driver’s License and Proof of Insurance, and be able to acquire rental cars, accommodation on other incidental expenses common to out of town travel.

• Function in a fast-paced, retail, office environment

Working Conditions

• Normal office working conditions

• Occasional travel required

Physical Requirements

• Sitting

• Standing (not walking)

• Walking

• Kneeling/Stooping/Bending

• Driving a vehicle

• Reaching overhead

• Lifting up to 50 pounds

• Ability to safely access all areas of the store including selling floor, side lot, stock area, and register area.

Disclaimer

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. A team member should perform all duties as assigned by his/ her supervisor.

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