Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst II - Plant Maintenance in Brenham, Texas
Job/Position DescriptionAdministrative Asst IIPerforms complex (journey-level) clerical work primarily in fleet management, including bookkeeping, inventory control, statistics, employment, human resources, purchasing, and accounting. Work involves compiling and tabulating data, checking documents for accuracy, transporting documents and/or stock and inventory, and maintaining files. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.Posts information to agency records and modifies forms or records.Assembles, organizes, and tabulates data; and may compile and tabulate data, and prepare charts, graphs, and tables.Maintains files, materials, and supplies.Performs data entry, retrieval, and data searches.Receives, stores, and issues stock items.May perform arithmetic computations.May maintain office schedules and appointments.May arrange the scheduling, transfer, and display of surplus property.May make arrangements for repairs and services.May inspect merchandise for quality and compliance with specifications.May deliver or pick up documents, supplies, equipment, or materials.Performs related work as assigned.Preferred experience in fleet records including mileage logs, fuel tickets, fuel credit card receipts, fuel delivery and inventory, state vehicle registration, and vehicle preventive maintenance and repairs. Use of State issued Pro Card (credit card) purchases and procedures will be a requirement for this position. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Registrations, Licensure Requirements or CertificationsMust possess valid Texas driverand#146;s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driverand#146;s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. Knowledge Skills AbilitiesKnowledge of business or program terminology, office procedures, spelling, punctuation, grammar, and arithmetic; of warehousing procedures; of purchasing policies and procedures; of records administration and maintenance techniques and procedures; and of state purchasing policies and procedures.Skill in using a personal computer and office equipment.Ability to make arithmetic computations; to prepare and maintain records, files, and reports; and to transfer stock from one location to another.Knowledge of using Pro Card or CC.Initial Screening CriteriaHS diploma or GED equivalency.Minimum 6 months computer data entry experience Additional InformationSalary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=589258 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.