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Job Description:

JOB SUMMARY :

The Ormco Commercial Coordinator/Executive Assistant role directly supports the VP of North America Commercial, Ortho, in a fast-paced, strategic, and rewarding environment. The Commercial Coordinator will work both independently and collaboratively to coordinate executive meetings and travel, assist with administrative work, and manage office needs. This position is an excellent opportunity for a growth-oriented individual interested in jumpstarting a role within a large corporate organization.

PRIMARY DUTIES & RESPONSIBILITIES :

• Provide administrative support.

• Coordinate travel arrangements, sometimes for Board Members and external guests, including domestic and international travel and documentation for travel requirements.

• Coordinate private charters and work with the internal team regarding scheduling and travel logistics.

• Onsite support for executive dinner events, board meetings, and external guests.

• Prepare and file expense reports and reimbursement checks.

• Generate requisitions for purchase orders; submit and manage invoices for payment to vendors.

• Manage appointment scheduling and calendar maintenance.

• Communicate and coordinate early and clearly with all team members to plan schedules effectively.

• Strategically anticipate potential schedule conflicts and proactively deal with them.

• Coordinate meetings including setting up conference rooms, audio/visual requirements, arranging catering, picking up meals, and any other tasks as needed.

• Coordinate off-site meetings (regionally and nationally), including group hotel accommodations, hotel meeting rooms, meals, audio/visual requirements, etc. This may require occasional travel.

• Assist with copying, drafting correspondence, sending FedEx packages, etc.

• Other administrative duties and special projects may be assigned as necessary.

Job Requirements:

• Bachelor’s degree preferred.

• 2-4 years of experience in an office environment performing administrative tasks.

• Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.

PREFERRED QUALIFICATIONS:

• Successful candidate will be intellectually curious with a growth-oriented mindset and professional presence.

• Proven team player within and outside of the supported department.

• Self-starter and capable of prioritizing their own work.

• Requires a mature individual who can maintain confidentiality and not fall subject to unprofessional workplace behavior.

• Display and operate in a way that never compromises ethics and integrity; will be handling highly confidential information.

• The ability to function professionally under pressure while managing multiple concurrent projects and deadlines.

• Must be comfortable working in a high-energy, quick-changing, and demanding environment.

• Must be able to become proficient in the use of video conferencing and other media technology.

• Strong interpersonal (listening, communication, writing) skills.

• Excellent administrative, word processing, and file management skills.

• Detail-oriented and proactive.

• Have a high sense of urgency. Occasional after-hours and/or early morning work is necessary.

• Self-motivated, proactive, and able to work on projects alone or in a group setting.

• Continuous improvement mindset.

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Target Market Salary Range:

Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The total compensation package for this position may also include an annual performance bonus, medical/dental/vision benefits, 401K match, and/or other applicable compensation plans.

$32.90 - $49.30 per hour

Operating Company:

Ormco

Ormco is a global leader and innovator of high-quality orthodontic products and solutions, including brackets and wires. For more than 60 years, our team has partnered with the orthodontic community to help create over 20 million smiles in more than 140 countries. We build trusted relationships. Each one is rooted in respect and understanding. We take that approach when we help orthodontists achieve their clinical and practice management objectives. We take the same approach when we help our team bring their personal best to work each day, ready to make a difference and reach their full potential.

Envista and all Envista Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/ compliance/posters/pdf/eeopost.pdf.

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.

Envista is a global family of more than 30 trusted dental brands, united by a shared purpose: to partner with professionals to improve lives. Envista helps its customers deliver the best possible patient care through industry-leading dental consumables, solutions, technology, and services. Our comprehensive portfolio, including dental implants and treatment options, orthodontics, and digital imaging technologies, covers an estimated 90% of dentists' clinical needs for diagnosing, treating, and preventing dental conditions as well as improving the aesthetics of the human smile. Envista companies, including DEXIS, Kerr, Nobel Biocare and Ormco, partner with dental professionals to help them deliver the best possible patient care.

Envista became an independent company in 2019. We brought with us the proven Envista Business System (EBS) methodology, an experienced leadership team, and a strong culture grounded in continuous improvement, commitment to innovation, and deep customer focus to meet the end-to-end needs of dental professionals worldwide. Envista is now one of the largest global dental products companies, with significant market positions in some of the most attractive segments of the dental products industry. For more information, please visit www.envistaco.com .