Job Information
Montana State University Assistant Fiscal Controller in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25092
For questions regarding this position, please contact:
Jeanne Carter
(406) 994-6687
jeanne.carter1@montana.edu
Classification Title Finance Professional
Working Title Assistant Fiscal Controller
Brief Position Overview
Under general guidance of the Chief of Staff/Finance Director and in collaboration with the TechLink Finance Team, the Assistant Fiscal Controller will manage TechLink finances and processes in order to promote success and growth while maintaining compliance with government policies and procedures
Position Number 4C0016
Department Techlink
Division Office of Research and Economic Development
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary Salary range of $65,000 to $75,000 annually, commensurate with experience, education, and qualifications.
Contract Type LOA
If other, please specify
Recruitment Type Open
Position Details
General Statement
TechLink is a federally funded technology transfer center at Montana State
University, serving as the U.S. Department of Defense’s and U.S. Department
of Veterans Affairs’ primary national partnership intermediary. TechLink
helps license DOD and VA patented and protected inventions to industry,
resulting in federally funded Research and Development converting into new
commercial products and services.
The TechLink Finance Team is comprised of the Chief of Staff/Finance
Director, Accounting Associate, Assistant Fiscal Controller and Compliance Officer,
and this position. MSU Fiscal Shared Services provides transactional support.
We work collaboratively to sustain the financial integrity of TechLink and
maximize the use of our resources.
Work involves substantial participation in developing, monitoring, executing
federally funded project budgets and responsibility for managing the
personnel and contracting processes of TechLink. Work is performed with
broad latitude for technical decisions and for representing TechLink in policy
discussions.
Duties and Responsibilities
Examine and analyze financial records and accounting reports to ensure accuracy and compliance with established accounting standards, procedures, and internal controls.
Act as primary budget/financial resource for specific projects. This includes creating initial budgets, monitoring actual expenditures, and generating financial reports on a regular basis.
Assist with program oversight and compliance for the various TechLink federal funding instruments including contracts and partnership intermediary agreements.
Serve as a first point of contact for hiring and payroll issues and is a department liaison with University Human Resources ( UHR ).
Serve as a department liaison with Fiscal Shared Services.
Assist with oversight of TechLink’s contract management system. Direct competitive bid processes to hire consultants and administer resulting contracts and invoice payments.
Drive meaningful external and management reporting by designing, developing, and implementing improvements to the accounting analytics system.
Provide leadership, training, and development for new MSU systems and procedures to TechLink staff.
Coordinate with TechLink, MSU , and external personnel to procure the necessary supplies, goods, and services in accordance with applicable State and Federal guidelines to ensure successful delivery of TechLink projects.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in Accounting, Finance, or a relevant field, or an equivalent combination of education and/or experience.
Progressively responsible experience preparing and monitoring complex budgets with a variety of funding types.
Demonstrated ability to interpret and apply a wide variety of financial and procurement policies and procedures.
Demonstrated experience using enterprise accounting/procurement systems as well as Microsoft suite.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of MSU policies, procedures, and systems and/or state and federal guidelines and regulations (2 CFR 200 Uniform Administrative Requirements).
Advanced analytical knowledge of accounting data including defining important data, establishing data models, and creating reports and visualizations.
Demonstrated experience working with human resource functions.
The Successful Candidate Will
Have strong organizational skills and the ability to execute multiple tasks and respond to multiple demands with accuracy, organization, and timeliness.
Have the ability and willingness to explain policies, procedures, and complex budget and financial reports to others.
Have the aptitude for working with a wide variety of constituencies.
Have the ability to take initiative and work independently to manage multiple demands and deadlines while remaining engaged with others to address ad hoc issues.
Have the ability to work collaboratively to solve problems and facilitate the work of others.
Have the capability of tracking down answers or solutions with relatively little guidance.
Have excellent oral and written communication skills.
Have a commitment to maintaining confidential and sensitive information.
Position Special Requirements/Additional Information
Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR §120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).
Position is located in Bozeman, Montana.
Continued employment is contingent upon continuation of grant funding.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 20, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.