Experience Inc. Jobs



Grants Coordinator

Salary

$52,818.73 - $65,000.00 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2024-0307

Department

Financial Services

Division

Financial Services - Administration

Opening Date

03/07/2024

FLSA

Exempt

• Description

• Benefits

• Questions

Purpose of Classification

The purpose of this classification is to conduct research, develop proposals, and assist in the submission of and implementation of grants in the City of Boynton Beach. This position will assist with special projects in the pre-award planning and preparation, and the post-award administrative work related to City-wide.

GRANTS EXPERIENCE REQUIRED

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Conduct administrative operations of citywide grant programs.

Interprets, explains, applies, and ensures compliance with guidelines of granting agencies and with all applicable laws, ordinances, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations.

Utilizes various sources to research, identify, and determine availability of funding opportunities to support departmental goals and City Capital Improvement projects. Studies funding trends; secures and reviews funding source documents; research specific goals, purposes, conditions, restrictions, and qualifications for eligibility of each grant opportunity; evaluates potential success of funding opportunities.

Supports the coordination, planning, and preparation of grant proposals, assist with funding applications for various departments ; prepares necessary documentation to substantiate funding requests.

Maintains specialized grant database and systems for recording and tracking grant proposals, awards, performance, and related statistical information; ensures all grant correspondence, files, reports, and tasks are recorded and regularly updated. Sets up project goals, reports, and other required tasks and deliverables in the grant database.

Prepares grant financial reports on a monthly, quarterly and as-needed basis.

Operates a motor vehicle, personal computer, general office equipment, digital camera, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, email, Internet, or other computer programs, backing up data or replacing paper, ink, or toner.

Provides information and assistance to the public related to grant programs, procedures, forms, or other issues; responds to questions and complaints; research problems and initiates problem resolution.

Attends meetings as needed.

Maintains a comprehensive, current knowledge of applicable laws/regulations.

Possesses effective speaking skills in a variety of situations; performs mathematical and statistical calculations; tracks project costs.

Exercises sound independent judgement and works within established guidelines with little or no direct supervision.

Provides administrative and technical support to the Grants Manager, finance team and other city departments. Assists with special projects as needed.

ADDITIONAL FUNCTIONS

Liaison between the city, community organizations, and residents to identify needs related to community development and affordable housing for low-income residents.

Assists in the administration of federally funded programs including subrecipient activities, income certification.

Reviews and processes subrecipient requests; assists in draw-down processes; maintains program files and databases for federally funded programs.

Performs general/clerical tasks, which may include answering telephone calls, greeting visitors and making copies.

Provides assistance to other employees or departments as needed; provides backup coverage in absence of other departmental staff members.

Performs other related duties as required.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or closely related field; and

• supplemented by two (2) years previous experience and/or training that includes public grant coordination; grant writing; planning; research; proposal development; budgeting;

  or

• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

• Must possess and maintain a valid Florida driver’s license.

Minimum qualifications for education and experience must be met before consideration of the following preferred qualifications.

PREFERRED QUALIFICATIONS

• Previous grant administration and review with a municipality or other government agency.

Supplemental Information

KNOWLEDGE, SKILLS AND ABILITIES

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Able to prepare accurate and thorough written reports.

Understands and quickly accurately follows brief and oral and written instructions on moderately complex matters. Completes assigned tasks with minimal direction.

Establishes and maintains harmonious relationships with supervisors, peers, customers, owners and tenants, City officials, other employees, other departments, other governmental and regulatory agencies, and the public as needed.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods at a keyboard or work station.

Sensory Requirements : Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Tasks require the ability to communicate orally.

Environmental Factors : Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards.

TThe City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

VETERANS' PREFERENCE:

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

The City of Boynton Beach, Florida, is anEqual Opportunity Employer (EEO)andAffirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA)protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Please select your highest level of education completed.

• High School Diploma or valid equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree

• None of the above

  02

  Please indicate the field of study for your Bachelor's Degree.

  03

  Please select how many years of direct experience and/or training in grants programs

• I do not have any direct experience in payroll processing activities.

• I have less than five (5) years of direct experience in payroll processing activities.

• I have more than five (5) years but less than seven (7) years of direct experience in payroll processing activities.

• I have seven (7) or more years of direct experience in payroll processing activities,

  04

  Do you have experience in grant writing and/or grant administration?

• Yes

• No

  05

  Based on your answer for question 4, please explain your experience, in the space below.

  06

  Are you a current City of Boynton Beach employee?

• Yes

• No

  07

  Do you possess and maintain a valid State of Florida Driver's License?

• Yes.

• No, i do not posses a valid Florida driver's license.

• No, but I have an out of state driver's license and I'm able to obtain a Florida driver's license within fourteen (14) days of hire.

  08

  Do you have previous experience with a municipality or another type of government entity?

• Yes

• No

  Required Question

Agency

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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